SUMMARY
The Accounts Payable Specialist is responsible for managing daily Accounts Payable functions, including full-cycle invoice processing, vendor account maintenance, payment processing, account reconciliations, and ensuring accurate and timely financial transactions in accordance with company policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Process high-volume invoices while ensuring accuracy, proper approvals, and adherence to payment terms.
• Review invoices for accuracy, coding, approvals, and compliance with company policies.
• Maintain vendor records and resolve invoice discrepancies, payment inquiries, and account issues.
• Perform three-way matching (purchase orders, receipts, and invoices) when applicable.
• Prepare and process ACH, check, and electronic payments.
• Monitor outstanding invoices and assist with month-end close activities.
• Assist with A/P aging reports and identify outstanding balances or payment issues.
• Maintain organized financial records and documentation for audit purposes.
• Support internal and external audits by providing required documentation and transaction details.
• Collaborate with other departments and vendors to resolve discrepancies.
• Identify opportunities to improve AP processes and increase efficiency.
• Enter and post invoices to the correct general ledger accounts, cost centers, and accounting periods.
• Reconcile vendor statements and the A/P subledger to the general ledger, and prepare accrual entries at month-end.
• Perform other duties as assigned as business needs change
QUALIFICATIONS & KEY COMPETENCIES
• 2+ years of full-cycle Accounts Payable experience
• Strong understanding of A/P processes, invoice workflows, and payment procedures
• MS Excel skills and knowledge: intermediate level of understanding or above (VLOOKUP, Pivot Tables, etc.), and strong working knowledge of MS Word and other M365 apps
• Preferred: Experience with accounting/ERP systems
• Working knowledge of Adobe Acrobat/document management
• Ability to maintain confidentiality of financial and vendor information.
• Proactive approach with high standards, sound judgment, and strong attention to detail
• Strong communication, interpersonal, organizational, and multi-tasking skills
• Ability to adapt quickly to changing business and environmental conditions
KEY COMPETENCIES
• Customer Focus
• Professionalism
• Accountability
• Reliability
• Problem Solving
• Communication
• Integrity
Benefits:
KSI Auto Parts offers a competitive benefits package, including PTO, paid holidays, health, dental, and vision insurance, a 401(k) with company match, employer-paid life insurance up to $50,000, and supplemental insurance options. We also provide a $500 employer HSA contribution for those employees enrolled in an HSA-eligible plan. In addition, we offer a $500 employee referral bonus, and access to employee discounts through our healthcare and payroll partners.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee frequently is required to sit and is occasionally required to stand and walk. Specific vision abilities required by this job include close vision.
EEO: KSI Auto Parts provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other status protected by applicable federal, state or local law. All your information will be kept confidential according to EEO guidelines.
E-VERIFY: KSI Auto Parts and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees
Monday-Friday, 8:00am/8:30am - 5:00pm
Skills Required
- 2+ years of full-cycle Accounts Payable experience
- Strong understanding of accounts payable processes, invoice workflows, and payment procedures
- Intermediate or higher Microsoft Excel skills, including VLOOKUP and Pivot Tables
- Strong working knowledge of Microsoft Word and other Microsoft 365 applications
- Experience with accounting or ERP systems
- Working knowledge of Adobe Acrobat or document management
- Ability to maintain confidentiality of financial and vendor information
- Strong attention to detail, judgment, communication, interpersonal, organizational, and multitasking skills
- Ability to adapt quickly to changing business and environmental conditions
What We Do
For over 30 years, the KSI Group has been an industry leader for quality replacement auto body parts with a reputation for superior customer service. Established in 1984, the KSI Group has expanded its territory to 25 locations servicing 15 states and growing.
