Accounts Payable Specialist

Accounts Payable Specialist

Finance & Budget Department

FLSA: Non-Exempt

Minimum Pay: $18.85

JOB SUMMARY

This position performs specialized duties related to the county's accounts payable functions.

MAJOR DUTIES

• Reviews and prepares invoices for payment.

• Reviews vendor statements on a monthly basis.

• Reviews and prepares bank spreadsheet and balances per account, general ledger, and amounts; reviews travel receipts.

• Processes and balances fiscal year-end accounts payable documents and reports.

• Reviews and verifies computer generated accounts payable transaction edit lists.

• Reviews bank accounts for draft payments.

• Maintains vendor files and filing system.

• Reviews 1099 information; prepares information for year-end 1099s.

• Runs detail listing and budget reports and emails to departments for review.

• Assist auditors by compiling reports and pulling invoices.

• Prints utility bill refund checks.

ADDITIONAL DUTIES

• Performs other work as required or when directed by administration.

• In the event of an emergency, all Camden County employees are considered essential and may be required to perform alternate duties.

The above-cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of generally accepted accounting principles (GAAP).

• Knowledge of county accounts payable processes.

• Knowledge of relevant federal and state laws, county ordinances, and department policies and procedures.

• Knowledge of policies governing various financial transactions.

• Knowledge of computers and job-related software programs.

• Skill in problem solving.

• Skill in prioritizing and planning.

• Skill in developing and maintaining files.

• Skill in preparing detailed financial reports.

• Skill in interpersonal relations.

• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Finance Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include GAAP, relevant state and federal laws, and county and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related specialized duties. Strict regulations and the need for accuracy contribute to the complexity of the position.

• The purpose of this position is to perform specialized duties related to the county's accounts payable functions. Successful performance ensures the efficiency and effectiveness of those functions.

CONTACTS

• Contacts are typically with coworkers, representatives of other government agencies, auditors, vendors, and the general public.

• Contacts are typically to exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency are commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.