Accounts Payable Specialist

We are looking for an experienced and motivated Accounts Payable Specialist to join our growing team at Abilis!   

About Us: Abilis’ mission is to empower individuals with developmental disabilities and their families through comprehensive services, support, and advocacy. We are dedicated to helping people build able, independent lives while honoring dignity and individual strengths. Our work strengthens families and fosters inclusive, supportive communities. 

Job Summary: The Accounts Payable Specialist is responsible for managing and supporting the accounts payable function to ensure the accurate and timely processing of vendor invoices and payments. This position is responsible for invoice reconciliation, maintaining accurate financial records, supporting month-end closing activities, and ensuring compliance with agency policies and financial procedures. The Accounts Payable Specialist works closely with the accounting team, vendors, managers, and directors to resolve issues, maintain accurate financial information, and ensure timely processing of accounts payable transactions.

Responsibilities: 

• Review, allocate, and reconcile vendor invoices and statements, ensuring accurate billing and posting. 

• Process vendor payments and record monthly expenses to support timely month-end closings. 

• Maintain accurate documentation for accounting entries and general ledger accounts. 

• Ensure compliance with 1099 reporting requirements and collect W-9 forms as needed. 

• Distribute invoices for approval to the appropriate directors and follow up on outstanding items. 

• Support annual audits by preparing schedules, reports, and analyses as requested. 

• Resolve vendor disputes and maintain organized records related to utilities, leases, and property schedules. 

• Process personal fund checks and positive pay entries for reconciliation purposes. 

• Assist managers with invoice requests, utility notices, and other financial documentation. 

• Maintain organized and accurate accounts, payable records, and documentation. 

• Identify and communicate discrepancies or issues related to invoices, payments, and vendor accounts. 

• Perform other related duties as assigned. 

• Associate’s Degree in Accounting, Finance, Business Management, or a related field, or four years of relevant experience. 

• One year of experience in bookkeeping or accounting, or a Bachelor’s Degree in Accounting. 

• Experience with accounts payable systems or accounting software required. 

• Proficiency in Microsoft Excel, Word, and accounting software. 

• Strong organizational skills and attention to detail. 

• Ability to manage multiple priorities and meet established deadlines. 

• Ability to communicate effectively with vendors, managers, directors, and members of the accounting team. 

Benefits:  

Full-time employees will receive: Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuition assistance program, awards and recognition including team of the season, on the spot awards, and anniversary gifts. As a 501(c)(3) nonprofit employer, this role qualifies for the federal Public Service Loan Forgiveness (PSLF) program. Eligible employees may receive student loan forgiveness after meeting program requirements, including qualifying payments and employment.