Accounts Payable Specialist

Description

SUMMARY

Under the supervision of the Assistant Finance Director, the Accounts Payable specialist performs journey-level clerical and technical data processing tasks in support of the Finance and Administration Department. The incumbent receives rent and other cash payments and assists with balancing, adjusting, and maintaining various accounts.

All activities must support Knoxville’s Community Development Corporation’s (“KCDC” or “Authority”) mission, strategic goals, and objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Processes invoices and compiles purchasing, receiving, and payment documents.
• Prepares disbursement checks and direct deposits.
• Works with new vendors to obtain documentation necessary for payment processing.
• Responds to and resolves vendor questions; maintains payables records.
• Processes interbank and bank to bank transfers and wires.
• Assists with P-card processing.
• Provides customer service to residents, vendors, and employees.
• Prepares 1099s.
• Enters data and performs electronic processing and file maintenance as directed.
• Performs various cash and account reconciliations.
• Provides assistance to KCDC staff as assigned.
• Conducts research, prepares reports, and provides information as assigned.
• Performs other duties as assigned.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of account balancing and reconciliation practices and procedures.
• Knowledge of general accounting principles and practices and KCDC programs and financial requirements.
• Knowledge of applicable federal, state, and local laws, policies, and procedures that pertain to assigned area.
• Knowledge of internal control procedures.
• Knowledge of office practices, procedures, and equipment.
• Knowledge of computer data entry procedures.
• Skill in utilizing spreadsheet and word processing software.
• Skill in accurately entering data into a computer and operating a 10-key pad.
• Ability to maintain organized files.
• Ability to make arithmetic calculations and tabulations rapidly and accurately.
• Ability to establish and maintain effective working relationships with external customers, internal customers, vendors, and the general public.
• Background in Yardi – Voyager and/or Elevate product experience preferred.
• Skills in Microsoft Office products including Excel is preferred.

EDUCATION AND EXPERIENCE

High School Diploma or GED and a minimum of one (1) year of experience in technical accounting work. An equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, AND REGISTRATIONS

No special requirements at appointment.

Some positions may require possession of a valid driver’s license and the ability to be insurable under the Authority’s automobile insurance plan at the standard rate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.