Accounts Payable Specialist - RideNow Tucson

RideNow Powersports is seeking a highly organized and dependable Accounts Payable Specialist with a keen attention to detail to join our team! If you have an accounting background, go above and beyond to get the job done, and if you are looking for a long-term home, where your efforts are recognized and appreciated, this opportunity may be the one for you!

Key Responsibilities

• Invoice Management and Processing
• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to corresponding purchase orders and other documentation, promptly
  resolving any discrepancies.
• Enter invoice data into the accounting system to prepare it for payment processing.
• Payment Processing and Disbursement
• Prepare and process various forms of electronic payments, such as ACH, wire
  transfers, and checks.
• Monitor payment schedules to ensure that timely disbursements are made and late fees
  are avoided.
• Address payment inquiries directed by both vendors and internal stakeholders.
  Reconciliation, Reporting, and Closing
• Reconcile vendor statements and actively resolve any outstanding balances or
  discrepancies.
• Assist in month-end, quarter-end and year-end closing activities by reconciling accounts
  payable accounts and ensuring unrecorded liabilities are identified and addressed.
• Generate and maintain essential financial documents, including accounts payable aging
  reports and payment activity summaries.

Compliance and Documentation

• Maintain organized and accurate records of all invoices, payments, and related
  correspondence.
• Ensure full compliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.
• Support both internal and external audits by supplying necessary documentation and information.

Vendor and Internal Communication

• Act as the primary contact for the vendor desk concerning payments and account
  status.
• Collaborate with retail dealership network to quickly resolve disputes related to invoices.
• Maintain positive relationships with both vendors and internal teams.
• Process Improvement
• Identify opportunities to improve the accounts payable processes and implement best
  practices through consolidation, cost reduction and streamlined productivity.
• Utilize AP automation tools to improve both efficiency and accuracy.
• Stay current on industry trends and new technologies pertinent to accounts payable
  management.

Skills

• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and accuracy. Ability to prioritize tasks, manage workloads
  efficiently, and meet deadlines in a fast-paced environment.
• Exceptional communication skills, both verbal and written.
• Strong Excel skills, including proficiency with Pivot Tables.
• Ability to manage and juggle many competing priorities.

Requirements

• Education: High school diploma required; bachelor’s degree in accounting is highly
  desirable.
• Experience: Minimum of 4+ years with Accounts Payable Experience. Experience with
  ERP systems and accounting software preferred.
• Specialized Experience (Desired): Three+ years’ retail experience with knowledge of
  A/P workflows and tax compliance (e.g., 1099) is strongly desired. Experience in
  banking operations, ERP integrations, and reconciliation automation is also desirable.
• Systems Proficiency: Proficiency with Microsoft Office applications including Excel.
  Experience with systems such as Sage Intacct, FloQast, or other large ERP systems is also
  beneficial.

What we offer:

• Medical, dental, and vision insurance 
• Employer paid life and short-term disability insurance
• Employee discounts