The Role
Manage end-to-end vendor operations, procurement workflows, invoice processing, and employee reimbursements using SAP. Coordinate vendor onboarding, create PRs/POs, verify approvals and budgets, maintain trackers, audit invoices and expense claims, and liaise with finance and vendors to ensure timely payments and compliance.
Summary Generated by Built In
Department: Finance / Operations Location: Corporate Office / Hybrid
Employment Type: Full-time Experience Required: 2–4 Years (SAP Mandatory)
Position Overview
We are seeking a detail-oriented and proactive Operations & SAP Executive to manage end-to-end
vendor operations, procurement workflows, invoice processing, and employee reimbursement
functions. In this role, you will act as a critical liaison between internal departments and external
vendors, maintaining accurate tracking systems, processing transactions in SAP, and ensuring
operational compliance with internal financial policies.
Key Responsibilities
Vendor Management & User Coordination
Point of Contact: Serve as the primary liaison between external vendors and internal cross-
functional teams for operational queries.
Vendor Onboarding: Coordinate end-to-end vendor onboarding processes, ensuring full compliance
with tax, banking, and documentation requirements.
Relationship Management: Maintain proactive communication with vendors to resolve payment,
invoice, or PO-related discrepancies promptly.
Procurement & SAP Operations
PR & PO Creation: Generate and process Purchase Requisitions (PR) and Purchase Orders (PO)
accurately in SAP as well as internal workflow platforms.
Scope & Approval Verification: Verify scope of work, departmental approvals, and budget
allocations prior to issuing official POs.
System Maintenance: Ensure all procurement entries, item masters, and vendor records within SAP
reflect up-to-date data.
Invoice Processing & Tracker Management
Invoice Processing: Receive, audit, and process high-volume vendor invoices against active POs and
delivery/service sign-offs.
Tracker Management: Maintain meticulous, real-time Excel/system trackers to record invoice
status, approval stages, and payment dates.
Accounts Payable Coordination: Collaborate closely with Finance and Accounts Payable teams to
ensure adherence to payment cycles and avoid delays.
Employee Reimbursements & Advances
Reimbursement Auditing: Review and process employee expense reimbursement requests and
travel claims in compliance with company policy.
Advance Management: Handle petty cash and employee advance requests, tracking settlements
and verifying supporting documents/receipts.
Qualifications & Key Requirements
Experience: 2 to 4 years of hands-on experience in procurement support, finance operations,
vendor management, or accounts payable.
SAP Proficiency: Direct operational experience with SAP (specifically MM/FI modules) is
MANDATORY.
Technical Skills: Strong working proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker
maintenance) and internal ticket management systems.
Detail Orientation: High accuracy in numerical data entry, document verification, and maintain
ledger/tracker consistency.
Communication: Excellent written and verbal communication skills for effective coordination across
internal departments and external vendors.
Time Management: Ability to prioritize tasks, meet tight payment and processing schedules, and
handle operational follow-ups independently.
Skills Required
- 2 to 4 years of hands-on experience in procurement support, finance operations, vendor management, or accounts payable
- Direct operational experience with SAP (specifically MM/FI modules)
- Strong working proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker maintenance)
- Experience creating and processing Purchase Requisitions (PR) and Purchase Orders (PO) in SAP
- Experience with invoice processing, auditing invoices against POs and delivery/service sign-offs
- Ability to maintain meticulous trackers and ledger consistency (Excel/system trackers)
- Experience handling employee reimbursements, travel claims, petty cash, and advances
- Excellent written and verbal communication skills for cross-functional coordination
- High attention to detail and strong time-management skills to meet payment schedules
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The Company
What We Do
Paytm started the Digital Revolution in India. And we went on to become India’s leading Payments App. Today, more than 20 Million merchants & businesses are powered by Paytm to Accept Payments digitally. This is because more than 300 million Indians use Paytm to Pay at their stores. And that’s not all, Paytm App is used to Pay bills, do Recharges, Send money to friends & family, Book movies & travel tickets. With innovations to Financial services & products in pipeline, this is but one of the milestones achieved towards our mission – to bring 500 million unserved and underserved Indians to the mainstream economy.
