Accounts Payable Specialist II

The Accounts Payable Specialist II is responsible for accurately processing invoices, expense reimbursements, check runs, ACH payments, and other accounts payable transactions in accordance with established policies and procedures. This role supports internal departments and vendors, assists with invoice routing, coding, and approval questions to help maintain consistent and audit ready accounts payable process.

•  Accurately review and process high volumes of invoices, expense reports, and vendor payments in a timely manner.
• Ensure all transactions are correctly coded to the appropriate branches and general ledger accounts.
• Confirm that invoice approvals comply with internal policies and procedures.
• Reconcile vendor statements and resolve discrepancies promptly to maintain accurate and up-to-date records.
• Complete assigned accounts payable month-end lose activities accurately and within established deadlines.
• Maintain complete, organized, and accurate accounts payable records in accordance with record-retention requirements and internal controls.
• Identify and support process improvements that increase the efficiency, accuracy, and consistency of accounts payable operations.
• Ensure timely vendor payments according to agreed terms to avoid service disruptions.
• Prepare and provide necessary AP documentation and reports for internal and external audits.
• Assist with cash position reporting and payments scheduling using Jack Henry or other designated treasury management systems.
• Coordinate bank wide ordering of approved office supplies and maintain accurate purchasing records.
• Assist with the annual preparation, timely filing, and distribution of forms 1099 to the IRS  and applicable recipients.
• Communicate professionally with vendors, suppliers, and internal departments to research and resolve payments, invoices, and account inquiries.  
• Maintains regular and punctual attendance.
• Perform other duties and special projects as assigned.

• Air-conditioned office environment.
• Consistent and timely attendance is required.

• Sit for extended periods of time.
• Walk, stand, bend, squat, twist, and reach.
• Simple grasping and fine manipulation.
• Extended keyboarding.
• Ability to lift 25 lbs.

• Associate’s degree or equivalent work experience required.
• 3-5 years experience of working knowledge in accounts payable or related accounting functions.
• Proficiency in accounting software.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) or similar productivity tools.
• Exceptional attention to detail and accuracy in financial documentation and reporting.
• Strong verbal and written communication skills with the ability to collaborate across departments.
• Excellent organizational and time management skills in a deadline-driven environment.
• Self-motivated with the ability to work independently and as part of a cohesive team.

•  Bachelor's degree in accounting or finance preferred.
• Certified Management Accountant (CMA) is a plus.
• Certified Public Accountant (CPA) certification is a plus.
• Experience in a banking or financial institution environment.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

We are an Equal Opportunity Employer

TexasBank is committed to providing equal employment opportunities regardless of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, compensation, benefits, training, disciplinary actions, layoff, recall, transfer, leaves of absence, and termination. Employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of Human Resources.