Accounts Payable Processor

Position Summary

The Accounts Payable (AP) Processor – Level 1 is responsible for supporting day-to-day accounts payable operations by ensuring timely and accurate processing of vendor invoices. This role focuses on invoice intake, document management, data entry, and monitoring approval workflows. The position plays a key role in maintaining accurate financial records and supporting smooth payment cycles.

Key Responsibilities

• Monitor designated accounts payable email inboxes and portals for incoming vendor invoices and related documentation
  
• Open, review, and validate invoice submissions for completeness and accuracy
  
• Download, name, and save invoices and supporting documents to the appropriate shared drive or document management system
  
• Enter invoice data into the accounting system, including:
  
• Vendor information
  
• Invoice date and number
  
• Amounts and tax details
  
• General ledger coding, spend categories, departments, and project codes
  
• Match invoices to purchase orders or contracts when applicable
  
• Route invoices through the appropriate approval workflows and monitor approval status
  
• Follow up with internal approvers to ensure timely invoice approval
  
• Flag discrepancies, missing information, or exceptions to the AP team lead for resolution
  
• Maintain organized records and ensure documentation complies with company policies and audit requirements
  
• Support month-end closing activities as needed.
  

Qualifications & Skills

• 2-3 years of experience in accounts payable, accounting support, or shared services environment
  
• Strong attention to detail and high level of accuracy
  
• Basic understanding of accounting principles and invoice processing
  
• Ability to follow defined procedures and meet processing deadlines
  
• Proficient in Microsoft Excel and basic accounting or ERP systems
  
• Comfortable working with email-based workflows and shared file systems
  
• Strong organizational and time management skills
  
• Ability to communicate clearly and professionally in English (written and verbal)
  

Preferred Qualifications

• Experience supporting U.S.-based or international clients
  
• Familiarity with ERP systems such as MS Dynamics 365, NetSuite, SAP, Oracle, or similar
  
• Prior experience in an outsourced or shared services environment
  

Key Competencies

• Attention to detail
  
• Process adherence
  
• Accountability and reliability
  
• Time management
  
• Collaboration and responsiveness