Purpose
Managing Corporate and HOA Accounts Payable staff members to ensure the accurate and timely completion of payments to vendors and controls corporate expenses by receiving, reviewing, processing, verifying, and reconciling invoices and expense reports.
Principal Duties and Responsibilities
- Must have previous AP Management Experience
- Develop a comprehensive knowledge of all vendor invoicing and payment requirements across the corporate and HOA payable landscape
- Manages team member assignments to ensure all invoices are processed to ensure on time payments
- Train and develop standards of procedures for all Accounts Payable functions to ensure team members are fully following policies and procedures
- Work in conjunction with Accounting to ensure coding of expenses are appropriate in the Accounts Payable subledger
- Work in conjunction with the Vendor Master Team to onboard new vendors according to policy
- Fully trained with the ability to perform invoice entry
- Proposes to pay invoices on a weekly basis by presenting the Treasurer and Director of Treasury with all outstanding due invoices
- Pays vendors by monitoring discount opportunities; scheduling, preparing payment runs; reviewing contracts, invoices, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments in conjunction with Treasury
- Reimburses employees for Travel & Entertainment expenses by receiving and verifying expense reports
- Manage the e-payables solution for corporate payables
- Extract annual 1099 data for vendors and review for accuracy before submitting to Vendor Master team.
- Assists with similar special projects and cross-training as required for back up
General Statement - Performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.
Job Requirements
Education, Essential Training / Certifications, and Experience:
- Bachelor’s Degree or equivalent work experience
- 5+ years of Accounts Payable Management Experience
- 5+ years experience in Accounts Payable software
- 5+ years experience in training and documenting step- by- step procedures
Skills, Knowledge, and Abilities:
- Data entry skills
- Attention to detail
- Ability to meet assigned deadlines
- Working knowledge of Microsoft Office with a primary focus on Microsoft Excel
- Capable of finding effective and efficient solutions to problems
Skills Required
- Bachelor's degree or equivalent work experience
- 5+ years of Accounts Payable management experience
- 5+ years experience with Accounts Payable software
- 5+ years experience training and documenting step-by-step procedures
- Ability to perform invoice entry
- Experience managing Accounts Payable staff and assignments
- Data entry skills
- Attention to detail
- Ability to meet assigned deadlines
- Working knowledge of Microsoft Office with primary focus on Microsoft Excel
- Ability to find effective and efficient solutions to problems
What We Do
Capital Vacations is one of the largest and fastest-growing independent timeshare resort management and vacation club companies in North America. They manage more than 200 resorts and serve hundreds of thousands of members and travelers across the United States, Mexico, and the Caribbean, specializing in resort management, development, and the vacation ownership industry.
