Accounts Payable Coordinator

Description

Responsible for accurately processing invoices, verifying payments, and ensuring timely disbursement to vendors. Common duties will include invoice management, check processing, credit card expense management, month-end closing support, annual reporting and compliance, bank reconciliation, auditing, file management, and recordkeeping, while modeling the organizational purpose, values, and standards consistently. 

ESSENTIAL FUNCTIONS

Duties/Responsibilities:

• Process a high volume of vendor invoices accurately and on time. 
• Verify expense reports and ensure compliance with company policies. 
• Maintain and reconcile AP ledger accounts and aging reports; Run-month-end reports and provide the Controller with any reports requested and assist with monthly closing routines and annual audits. 
• Execute weekly and monthly payment runs (ACH, wire, check). 
• Prepare month-end closing entries and accruals related to accounts payable. 
• Maintain detailed records of invoices, payments, and related documentation, ensuring invoice accuracy, appropriate approval, and compliance with company policies. 
• Balance accounts payable, resolve discrepancies, and ensure the accuracy of records. 
• Manage vendor inquiries & relationships and ensure accurate and timely payments to vendors. 
• Provide documentation and backing to auditors during audits. 
• Review, audit, and process all credit card statements, expense reports, vendor payments, and invoices. 
• Other duties as assigned.

Core Competencies & Required Skills/Abilities:

• Attention to Detail: Ability to focus on and process the small, often overlooked aspects of a task or project, ensuring accuracy, thoroughness, and preventing errors. 
• Compliance: Knowledge of and adhering to all applicable laws, regulations, and internal policies related to handling payments. Maintain confidentiality and discretion in execution of skills. 
• Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.  
• Mathematical Skills: Knowledge of basic accounting principles. Ability to effectively reconcile account balances, calculate figures and amounts, and apply basic math concepts. 
• Time Management: Managing one's own time. A proven ability to meet deadlines and the ability to prioritize tasks and to delegate them when appropriate. 
• Analytical Thinking: Using logic and analysis to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.    
• Proficient with Microsoft Office Suite or related software. 
• Initiative: Able to identify what needs to be done and to do it before being asked or the situation requires it. Uses available resources to get the job done. 
• Organization: Able to prioritize tasks, set goals, and develop systems for efficient task completion. 
• Collaboration: Works effectively with colleagues toward common goals; both intellectual and material collaboration. 
• Communication: Expresses oneself using clear, effective, and efficient language. Listens patiently and attentively with intent to truly understand what is being communicated.   
• Results Driven: Achieves results and has enthusiasm around exceeding expectations. Ability to focus on what is important and create a sense of urgency while successfully managing multiple priorities to ensure results. Identifies and understands issues and assumes immediate action. 

Requirements

Values Alignment:

• Integrity: Demonstrates honesty and transparency in all communications and marketing practices. Upholds ethical standards in representing the company and its communities.? 
• Excellence: Strives for high-standard work in all aspects of marketing, from campaign execution to content creation and continuously seeks improvement for efficiency.? 
• Team: Works effectively with cross-functional teams, supporting shared goals and processing team requests in a timely manner.?? 
• Respect: Treats teams, residents, and investors with professionalism and empathy. Values diverse perspectives and fosters an inclusive environment in marketing messaging and community engagement.? 
• Accountability: Takes ownership and responsibility of tasks and projects, meets deadlines, and follows through on commitments.? 

EDUCATION and EXPERIENCE

• BS Degree in Accounting/Finance or 5 years of AP work experience. 
• Strong MS Office skills, including Outlook, Excel and Word. 
• Ability to pass a background check and pre-employment drug screening. 
• Eligible to work in the United States. 

Pay and Benefits

• $25-32/hour DOE
• 40-Hr Workweek
• Employee referral program
• Paid Time Off*
• Paid Sick Leave*
• 401(k) with employer match*
• Benefits*

*Waiting period may apply*

EQUAL OPPORTUNITY EMPLOYER

Monte Christo Communities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.