Accounts Payable Coordinator

Thomson-Gordon Group - Thordon Bearings Inc. – Why work with us?

Privately owned since its inception in 1911 and headquartered in Burlington, Ontario, Canada – Thordon Bearings is a global leader in designing, manufacturing, supplying and installing pollution-free, non-metallic bearing and seal systems.

Our 4th-generation, family-owned business is committed to environmental stewardship, as our products eliminate oil and grease in marine, clean power, pump, and industrial applications worldwide.  

We are proud to have created a culture at Thomson-Gordon Group where people from all backgrounds and countries can come together to build a healthy and diverse future. Longevity and commitment to career growth are staples, as many of our employees have been with us for 20+ years.

Accounts Payable Coordinator

1 position available - 18 Month Contract

Duties and Responsibilities

•  Accounts Payable Processing
  • Handle incoming calls from suppliers concerning payment inquiries
  • Process non-PO invoices and all internal cheque requests
  • Process all marketing invoices, ensuring POs are prepared and matched accordingly
  • Summarize G/L account codes for regular monthly invoices and ensure backup is attached to invoices without POs
• Vendor Payments
  • Ensure timely payments to suppliers and foreign-based employees/contractors
  • Process monthly A/P listings for all divisions and ensure G/L is in balance
  • Release individual supplier payments for all divisions
  • Process Canadian & US cheque run and prepare EFT payments for all divisions
  • Arrange wire transfers for payment of invoices from suppliers outside North America
  • Attach invoices to cheques & EFT payments
  • Forward EFT acknowledgements (electronically) to suppliers
  • Maintain filing system of open & paid invoices
• Expense Reports and Travel Advances
  • Scrutinize and approve expense reports – both online and manual
  • Process & summarize G/L account codes
  • Issue & arrange travel advances in Canadian, US & foreign currencies
• Cash Management
  • Maintain daily bank balances of both Canadian & US accounts, ensuring the operating line is kept within limits
  • Maintain a running total of all outgoing payments
  • Maintain Canadian & US petty cash
  • Act as signing authority for treasury transactions
• Accounts Receivable Collections
  • Process cash receipts for customer wire transfers
  • Monitor and assist in the collection of accounts receivable by contacting clients via telephone, email, and mail
• Complete government forms and process all government payments in a timely manner
• Assist in the preparation of quarterly bank reporting.  Prepare A/P & A/R listings and consolidate all other financial information into final reporting package.
• Prepare monthly reconciliations for various G/L accounts – including prepaids, deposits, advances and accrued liabilities
• Record charitable donations registration numbers for auditors
• Prepare year-end summary of non-deductible portion of meals and entertainment expenses
• Act as backup for reception (answering phones/transferring calls, processing incoming mail, greeting guests as required)
• Must be able to react to change productively and to undertake other tasks as assigned.

Minimum Requirements

• Post-secondary accounting diploma and/or good standing in recognized accounting program
• At least five years of experience working in an accounting environment or related activities
• Experience in a Manufacturing environment is preferred but not required
• Advanced knowledge of Microsoft Office
• Experience with an ERP system
• Proficient in spoken and written English

Knowledge, Skills and Abilities Required

•  Ability to speak effectively to customers or employees of the organization
• Ability to solve practical problems
• Computer literate –Microsoft Word, Excel, Outlook, and Database applications
• Ability to work under pressure
• Ability to work independently
• Strong organizational skills
• Requires good judgment and a professional demeanour

Supervisor Responsibility

None

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk or hear. This employee is also subjected to daily computer use.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  While performing the duties of this job, the employee is subject to the conditions of an office environment most of the time.  The noise level in the work environment is usually low.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

If you are interested in the position, please apply online only; we do not accept phone calls from applicants who have not been contacted.

                                                        NO PHONE CALLS PLEASE

Thordon Bearings Inc./Thomson-Gordon Group will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require accommodation, please notify us, and we will work with you to meet your needs.