Accounts Payable Coordinator (Maternity Leave Coverage)

About the Company

Export Packers Company Limited is a multi-faceted, growth-oriented international food company. Since 1937, this privately owned family company based in Ontario, Canada, has built itself into a global food expert, providing exceptional service and innovative solutions to its industry partners. The company’s success is driven by its dedicated employees' professionalism and entrepreneurial spirit. Our Head office is located in Brampton, Ontario.

Role Summary

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our Finance team on a maternity leave contract. This role is responsible for ensuring the accurate and timely processing of vendor invoices and payments while maintaining the day-to-day accounts payable function. The successful candidate will quickly integrate into the team, follow established processes, maintain strong vendor relationships, and help ensure continuity of operations throughout the contract period.

Responsibilities

• Perform full-cycle accounts payable processing, ensuring vendor invoices are accurately reviewed, approved, and processed in a timely manner.
• Verify vendor invoices by matching them to purchase orders and receiving documentation, ensuring accuracy and compliance with company policies.
• Obtain and validate purchase order information within the ERP system prior to invoice processing.
• Process vendor invoices, employee expense reimbursements, and other payment requests with a high degree of accuracy.
• Prepare and process cheque runs, electronic funds transfers (EFTs), wire payments, and other payment methods within established payment terms.
• Maintain assigned vendor accounts, including reconciling vendor statements and resolving discrepancies in a timely manner.
• Reconcile accounts payable and general ledger accounts, investigating and resolving outstanding items.
• Respond promptly and professionally to vendor inquiries, resolving payment issues while maintaining positive working relationships.
• Collaborate with Purchasing, Receiving, and other internal departments to resolve invoice discrepancies and ensure timely payment processing.
• Maintain accurate accounts payable records and supporting documentation in accordance with company policies and audit requirements.
• Support month-end and year-end closing activities by ensuring accounts payable transactions are complete and reconciled.
• Assist with internal and external audit requests by providing required documentation and account support.
• Follow established accounts payable procedures and support the consistent, accurate, and timely execution of daily operations.
• Provide exceptional customer service to vendors and internal stakeholders while maintaining confidentiality and professionalism.
• Other duties as assigned.

Qualifications/Skills

• Minimum 2-3 years of experience in a full-cycle Accounts Payable role.
• High school diploma required; post-secondary education in Accounting, Finance, or Business is an asset.
• Experience working with ERP systems; Microsoft Dynamics NAV (Navision) or Dynamics 365 experience is considered an asset.
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Strong understanding of accounts payable processes, reconciliations, and financial controls.
• Excellent attention to detail with a high level of accuracy and organizational skills.
• Strong analytical and problem-solving abilities with the ability to investigate and resolve discrepancies.
• Excellent communication and interpersonal skills with a customer service mindset.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Self-motivated with the ability to work independently and collaboratively within a team.
• Demonstrates accountability, professionalism, and ownership of assigned responsibilities.
• This position is based in a professional office setting, with work primarily performed at a desk using a computer, phone, and other standard office equipment.

Benefits

• Hybrid – 1 day work from home per week
• Summer hours
• Competitive vacation and Personal day policy
• Employee Discounts on consumables
• Employee Assistance Program
• Company Paid Benefits
• RRSP Match Program

The annual base salary for this role is expected to fall between $45,000 and $65,000.

This is an existing vacancy.

Export Packers is an equal opportunity employer committed to promoting diversity of thought, ideas, perspective and people. We create an inclusive environment that attracts, retains and values people of all backgrounds by treating all people in a way that allows them to maintain their dignity and independence through inclusion, integration and equal opportunity. We are committed to meeting the needs of those who interact with Export Packers in accordance with Federal and provincial laws.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, Export Packers has an Accommodation Policy as part of our hiring process. Should you require accommodation, please advise the People & Culture Department.

Please note: A criminal background check is required for all candidates and will be conducted in the final stages of the hiring process. This will be facilitated by our team, with full details provided during the selection process.