The Role
Manage accounts payable and related accounting tasks including invoice review and processing, vendor inquiries, check distribution and Positive Pay uploads, expense processing, 1099/W9 compliance, intercompany payments, cash flow and bank reconciliations, journal entries, multi-state sales/use tax, fixed asset tracking, and month-/year-end close activities ensuring GAAP compliance.
Summary Generated by Built In
Overview:
The Accounts Payable Coordinator is a mid-level position responsible for assisting the finance department in creating accurate and timely financial records for the organization in a fast paced environment. This position reports to the Controller.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Technical Competencies:
Supervisory Responsibilities:
This position does not require supervisory responsibilities.
Work Environment:
This position operates in a professional office environment. This role routinely used standard office equipment such as computers, phone, photocopiers, filing cabinets, and fax machines.
Physical Demands:
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Is subject to lifting over 10 pounds.
Position Type/Expected Hours of Work:
This is a full-time position. Days and hours is work are Monday through Friday 8:00am to 6:00pm. Occasional evening and weekend work may be required as job duties demand.
Travel:
No travel is required for this position.
Required Education and Experience:
Preferred Education and Experience:
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.
The Accounts Payable Coordinator is a mid-level position responsible for assisting the finance department in creating accurate and timely financial records for the organization in a fast paced environment. This position reports to the Controller.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Accounts Payable functions including but not limited to:
- Review all invoices for appropriate documentation
- Distribute signed checks as required
- Answer all vendor inquiries timely
- Maintain all A/P reports, spreadsheets and files
- Process employee expenses and payments
- Maintain 1099 & W9 compliance from vendors
- Process Intercompany Trade account invoices and payments
- Maintain vendor addresses and contact information
- Perform data entry of all transactions based on business structural coding norms
- Upload checks into Positive Pay management tool
- Other Accounting functions including but not limited to:
- Daily cash flow management
- Bank account reconciliation
- Balance sheet reconciliation
- Prepare and post journal entries
- Multi-state sales and use tax accounting
- Fixed asset management and tracking
- Prepare accounting records to assess accuracy, completeness, and conformance to standards defined within the department.
- Assists in monthly and annual closings as assigned.
- Document and ensure proper keeping of financial records, making use of current technologies.
- Conformance and adherence to GAAP
Technical Competencies:
- Financial management
- Thoroughness
- Ethical conduct
- Time management
- Organization skills
- Data entry management
- Communication proficiency
- Strong initiative
Supervisory Responsibilities:
This position does not require supervisory responsibilities.
Work Environment:
This position operates in a professional office environment. This role routinely used standard office equipment such as computers, phone, photocopiers, filing cabinets, and fax machines.
Physical Demands:
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Is subject to lifting over 10 pounds.
Position Type/Expected Hours of Work:
This is a full-time position. Days and hours is work are Monday through Friday 8:00am to 6:00pm. Occasional evening and weekend work may be required as job duties demand.
Travel:
No travel is required for this position.
Required Education and Experience:
- Minimum of 3 years of experience in a related role
- Associate’s Degree in Finance or Accounting
Preferred Education and Experience:
- 3+ years of experience in a related role
- Bachelor’s Degree in Finance or Accounting
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.
Skills Required
- Minimum of 3 years of experience in a related role
- Associate's Degree in Finance or Accounting
- Experience with accounts payable processes (invoice review, vendor inquiries, check distribution)
- Experience with 1099 and W9 compliance
- Experience with bank reconciliation, balance sheet reconciliation, and preparing/posting journal entries
- Experience with multi-state sales and use tax accounting
- Experience with fixed asset management and tracking
- Experience with data entry and financial recordkeeping tools (uploading checks into Positive Pay management tool)
- Bachelor's Degree in Finance or Accounting
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The Company
What We Do
Event Audio Visual Services, Inc. is a full-service audiovisual production company specializing in innovative production show services, virtual and live events, and business and commercial installations. The company provides a comprehensive range of services, including audiovisual equipment rentals and technical support across the United States, helping clients create engaging and successful meetings, conferences, and corporate events through cutting-edge technology and professional execution.
