TPS Group Holdings, a family of brands including The Paper Store, Uncharted and Gifts & More, is all about transforming daily routines into joyful escapes that inspire and surprise. Our mission is to connect with every customer through carefully chosen products, immersive shopping experiences, and service that goes the extra mile creating a space that sparks joy with every visit.
Position Overview: The Accounts Payable Associate is responsible for processing and paying bills in an efficient & timely manner. Using various software tools this position verifies, reconciles, and pays all vendor invoices, employee expense reports, and corporate credit card bills.
What You’ll Do
- Perform high-volume three-way matching of purchase orders, merchandise invoices, and receipts, researching and resolving discrepancies prior to payment
- Process merchandise invoices accurately and within established payment terms
- Process non-inventory expenses and review invoices for appropriate documentation and GL coding
- Route invoices to budget owners for approval using Vision360
- Review and audit expense reports in Certify prior to uploading them into Microsoft Great Plains
- Reconcile vendor statements and research and correct discrepancies
- Provide exceptional service and communication to merchandise vendors
- Verify new and amended vendor banking information as needed
- Partner with Accounting, Finance, Buying, and other internal departments to resolve invoice and receiving issues
- Assist with month-end, year-end Accounts Payable processes, and audits
- Identify opportunities to standardize and improve Accounts Payable processes
- Work comfortably across multiple technology platforms
- Utilize Excel, including pivot tables and VLOOKUP functions
Who You Are
- 2+ years of Accounts Payable experience within a retail, wholesale or manufacturing environment strongly preferred
- Hands-on experience performing three-way matching of purchase orders, invoices, and merchandise receipts.
- Experience working with merchandise/vendor invoices and purchase-order-based AP
- Strong understanding of invoice discrepancies, vendor statement reconciliation, and payment processing
- Knowledge of month-end close procedures
- Strong attention to detail and ability to manage a high volume of transactions and deadlines
- Strong written and verbal communication skills when working with vendors and internal partners
- Proficiency in Microsoft Excel, including pivot tables and VLOOKUP
- Experience with Microsoft Great Plains, Aptos, Vision360, and/or Certify is a plus
- Comfortable learning and working across multiple financial and technology platforms
- Able to work independently while collaborating effectively with a broader Accounting and Finance team
- This role may be based at our Corporate Office in Acton, MA or considered for remote work for candidates with direct retail Accounts Payable experience and significant hands-on three-way match experience. Remote candidates must be able to work effectively with our Accounting, Finance, Buying, and vendor partners in a high-volume, fast-paced retail environment.
TPS Group Holdings is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.
This range reflects what the company reasonably expects to pay for this position at this location at the time of this posting
Qualifications
JOB REQUIREMENTS:
- Self-motivated and able to deliver on detailed tasks
- Ability to work both independently and as part of a larger team
- Strong communication skills amongst co-workers, vendors, and management
- Attention to detail, deadline-oriented, and reliable
- Ability to analyze information and manage vendor expectations
- Comfortable in a technology-heavy environment using multiple software platforms
- Knowledge of month-end close
- Proficiency in Microsoft Word and Excel
- 2+ years of accounts payable experience in a corporate environment in the retail industry is preferred
- Experience with Microsoft Great Plains, Aptos and Vision360 a plus
- Ability to work 3+ days/week at the Corporate Office in Acton, MA
- Professional presentation in attire, demeanor, and appearance
Skills Required
- Self-motivated and able to complete detailed tasks
- Ability to work independently and as part of a team
- Strong communication skills with coworkers, vendors, and management
- Attention to detail, deadline orientation, and reliability
- Ability to analyze information and manage vendor expectations
- Comfort working in a technology-heavy environment using multiple software platforms
- Knowledge of month-end close
- Proficiency in Microsoft Word and Excel
- Two or more years of accounts payable experience in a corporate retail environment
- Experience with Microsoft Great Plains, Aptos, and Vision360
- Ability to work at the Acton, Massachusetts corporate office at least three days per week
- Professional presentation in attire, demeanor, and appearance
The Paper Store Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about The Paper Store and has not been reviewed or approved by The Paper Store.
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Wellbeing & Lifestyle Benefits — Employee discount and occasional appreciation events are seen as meaningful lifestyle perks that add tangible value. These perks can make roles feel more appealing for part‑time or entry‑level employees.
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Retirement Support — Access to a 401(k) plan with a company match is available to eligible staff. This provides a baseline for long‑term savings despite mixed views on overall compensation.
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Healthcare Strength — Full‑time roles include medical, dental, vision, prescription coverage, and life/disability insurance, with company‑paid short‑term disability noted. The breadth of coverage reflects a standard, comprehensive retail benefits offering.
The Paper Store Insights
What We Do
The Paper Store is a family-founded, privately-held American specialty gift retailer based in Acton, Massachusetts. It operates over 100 stores across the Northeast, Florida, and Illinois, offering a curated selection of on-trend brands and products. The company provides a unique, boutique-style shopping experience catering to contemporary suburban families with a diverse range of items, including apparel, accessories, jewelry, stationery, and other unique gifts.
