Accounts Payable Assistant

About Vintage.comAbout the TeamWhy This Role MattersWhy the role existsWhat success looks like

• Supplier invoices are processed accurately, efficiently and within agreed timescales.
• Payment runs are well prepared, properly approved and completed on time.
• Supplier statements are reconciled regularly, with discrepancies investigated and resolved quickly.
• Supplier and internal queries receive clear, professional and timely responses.
• Purchase ledger records are complete, reliable and ready to support month-end and year-end reporting.
• Accounts payable processes and controls continue to become simpler, stronger and more scalable.
  

What You’ll Do

• Process a high volume of supplier invoices accurately and efficiently.
• Match invoices to purchase orders where applicable, checking coding, approval and supporting information.
• Maintain complete and accurate supplier records across our finance systems.
• Investigate invoice discrepancies and work with colleagues and suppliers to resolve them.
  

• Prepare weekly and monthly supplier payment runs in line with agreed controls and approval processes.
• Reconcile supplier statements and follow up missing invoices, credits and outstanding balances.
• Resolve payment queries promptly and communicate clearly with suppliers and internal stakeholders.
  

• Support month-end and year-end accounts payable activities, including accruals and ledger reviews.
• Make sure invoices and payments follow company policies, approval limits and financial procedures.
• Maintain accurate audit trails and provide supporting information when required.
• Work with the wider Finance team to protect the accuracy and integrity of our financial records.
  

• Build positive, trusted relationships with suppliers and colleagues across the business.
• Identify opportunities to simplify accounts payable processes, reduce errors and improve turnaround times.
• Support improvements to systems, reporting and financial controls as the business grows.
• Share knowledge and provide practical support across the wider Finance team when needed.
  

What You’ll Bring

• At least two years’ experience in an accounts payable or purchase ledger role.
• Strong knowledge of end-to-end purchase ledger processes, including invoice processing, payment runs and supplier reconciliations.
• Experience processing high volumes of invoices accurately and working to clear deadlines.
• Confident reconciliation and problem-solving skills, with the ability to investigate discrepancies through to resolution.
• Excellent attention to detail and a strong commitment to accurate financial records.
• A well-organised approach, with the ability to manage competing priorities and work independently.
• Clear, professional communication skills and confidence working with suppliers and internal stakeholders.
• Good working knowledge of Microsoft Excel.
• A collaborative mindset and willingness to contribute to the wider Finance team.
  

• Experience using Sage 50 or a similar accounting system.
• Experience working in a multi-site, international or fast-growing business.
• Experience supporting month-end and year-end finance processes.
  

Living Our Values

• Put customers first by recognising that accurate supplier payments help the whole business deliver a dependable service.
• Work as one team by communicating openly, sharing information and helping colleagues resolve issues.
• Take ownership of your work, follow queries through to resolution and speak up when something does not look right.
• Stay focused on the details that matter while looking for simpler, smarter ways to work.
• Keep others in the know with clear updates, reliable records and timely escalation of risks or delays.
  

About
At Vintage.com, we exist to create a world where everything has value and nothing is wasted.We're building the world's most trusted platform for pre-loved items, making it simple for people to unlock the value in the things they no longer need while keeping valuable materials in circulation and out of landfill.What began as a successful model in the UK has evolved into an international business with operations across Europe and ambitions far beyond. Today, we operate as one company, one team, and one brand, united by a shared purpose, mission, and set of values.Behind the scenes, we're building the world's largest international trading platform for pre-loved items, powered by expert people, smart technology, data-driven decision making, and a deep belief in the circular economy.Our teams collaborate across borders, sharing ownership of outcomes and bringing the same care, fairness, and common sense to every customer interaction and business decision.Every item we buy is rehomed, reused, or responsibly recycled. Whether it's precious metals, jewellery, watches, cameras, collectibles, or other valuables, we help ensure that items continue their journey rather than going to waste.As we expand into new markets and scale internationally, our goal remains the same: To become the most trusted platform in pre-loved items, creating a future where everything has value and nothing is wasted 🗝️