Accounts Payable (AR)

ESSENTIAL FUNCTIONS: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Enters data for invoices that are ready for batch processing into Accounts Payable.
• Contacts suppliers to clarify any invoice, price, or receiving questions.
• Receives phone calls and answers questions from departments and/or vendors in regards to invoice payments.
• Prepares period, quarter, and year end journal entries.
• Obtains addresses and federal identification numbers from vendors for IRS 1099 forms and W-9’s.
• Performs other related tasks and assists other Accounts Payable personnel as assigned by management.
• Files invoices and other accounting documents to ensure record keeping is up to date and accurate. 

MINIMUM QUALIFICATIONS: 

• High school diploma or general education degree (GED).
• Two plus years of related accounts payable experience or training.
• Equivalent combination of education and experience may be considered.
• Demonstrated organizational skills, with the ability to handle and prioritize multiple projects simultaneously in a timely manner in a fast-paced environment.
• Sound written and oral communication skills; must be able to write and understand routine reports, follow oral and written instructions, and speak effectively.
• Strong interpersonal skills; ability to relate to and work with diverse groups of people.
• Must have knowledge of use and operation of standard office equipment and be familiar with commonly used email, Internet, word processing, databases and spreadsheets.
• Knowledge of basic bookkeeping principles, ability to read and interpret financial documents, and able to calculate figures and amounts such as discounts, interest, proportions, and percentages.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and materials.  Position continually requires demonstrated poise, tact and diplomacy.