Accounts Payable Accountant

Description

Primary Purpose of Position: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency. 

Core Functions:

Performs and manages accounts payable and disbursement functions 

o Administers and maintains automated accounts payable system.

o Audits invoices and billing statements for propriety and accuracy.

o Ensures purchase orders and payment requisitions are properly prepared and authorized.

o Reviews and processes employee expense reports.

o Performs monthly accounts payable closings.

o Reconciles Accounts Payable at Month end.

o Maintains files of paid invoices.

o Investigates and problem solves Accounts Payable payment issues

o Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's.

Performs cash receipts functions

o Accounts for all general cash receipts.

o Prepares and handles bank deposits.

o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads activity to GL on a monthly basis. 

o Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented

Prepares and maintains W-9 and 1099 files

o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.

o Prepares and files annual 1099 tax forms

o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.

Prepares various schedules, work papers, and documentation for external audits

o Prepares audit documentation in accordance with external auditor's "Prepared by Client List."

o Responds to questions and provides other documentation as requested.

Other Duties: 

· Serves as a backup and support for other Accountants.

· Develops and maintains Procedures Manual.

· Participate in New Employee Orientation Programs.

· Prepares and submits annual Abandoned Property Report.

· Other duties as assigned

Requirements

Education and Experience:  Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred. 

Skills and Knowledge: 

· Strong organizational and analytical skills.

· Strong written and oral communication skills.

· Ability to work effectively with others

· Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis. 

· Proficiency in a variety of information systems and accounting software.

Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. This is an in-office position.

Reports To: Governmental Accounting Manager                                     Supervises: no one

The salary range for this position is $42,589 - $60,821.  All new employees will start at the hourly rate of $20.4754 ($42,589 annually), unless otherwise agreed to by MaineHousing.  MaineHousing also offers a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.