Accounts Coordinator - (Contract)

Ramudden Services, a division of Ramudden Global North America, is a leading provider of temporary traffic management solutions, supporting infrastructure projects, road construction, municipal maintenance, and special events across Ontario. We deliver end-to-end traffic control services, including traffic management planning, work zone setup, maintenance, and 24/7 operational support.

Our experienced teams are committed to maintaining safe and efficient traffic flow while protecting workers, motorists, and the public. By combining industry expertise, regulatory compliance, and a strong safety-first culture, Ramudden Services provides reliable, cost-effective traffic management solutions that help keep projects moving safely and efficiently.

We are seeking a detail-oriented and organized Accounts Coordinator to join our growing team. Reporting to the Accounting Manager, this role supports the day-to-day Accounts Receivable and Accounts Payable functions across multiple business entities. The Accounts Coordinator is responsible for ensuring the accurate and timely processing of customer invoices, collections, vendor invoices, payments, and account reconciliations while maintaining strong relationships with customers, vendors, and internal stakeholders. This position plays a key role in maintaining accurate financial records, supporting month-end activities, and contributing to the efficient operation of the accounting department in a fast-paced environment.

Note: This is a 6–12 month contract opportunity with the potential for permanent full-time employment

RESPONSIBILITIES

Accounts Receivable

• Generate and distribute customer invoices accurately and on time.
• Monitor customer accounts and follow up on outstanding balances.
• Apply customer payments and investigate payment discrepancies.
• Prepare and distribute customer statements.
• Maintain AR aging reports and escalate overdue accounts as required.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Assist with collections activities and follow-up communication.
• Support month-end AR reporting and reconciliations.

Accounts Payable

• Process vendor invoices ensuring accuracy of coding and approvals.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Maintain vendor records and assist with vendor inquiries.
• Prepare payment run packages and supporting documentation.
• Reconcile vendor statements and resolve discrepancies.
• Monitor the AP mailbox and ensure timely response to inquiries.
• Process corporate credit card reconciliations and expense submissions.
• Ensure compliance with company approval and documentation requirements.

General Accounting & Administration

• Assist with month-end duties including account reconciliations and reporting.
• Support filing, document retention, and audit preparation activities.
• Generate reports and provide information requested by management.
• Maintain accurate and organized accounting records.
• Assist with continuous improvement initiatives within AP and AR processes.
• Provide administrative support as required.
• Perform other duties as assigned.

QUALIFICATIONS

• Postsecondary education in Accounting, Finance, Business, or a related field preferred.
• Minimum 1-3 years of experience in Accounts Receivable, Accounts Payable, or general accounting.
• Experience managing collections and customer account follow-up.
• Experience working in a multi-company environment considered an asset.
• Construction industry experience considered an asset.
• Experience with ERP systems such as Jonas, Sage 300, Dynamics 365, or similar accounting software.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organization and time management skills.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong customer service and communication skills.
• Problem-solving and analytical abilities.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work independently and collaboratively within a team environment.
• Demonstrated professionalism and confidentiality.

WHAT WE OFFER

• Competitive compensation
• Comprehensive benefits package
• Supportive and collaborative work environment
• Corporate discounted gym membership through GoodLife Fitness
• Access to Perkopolis employee discounts on travel, entertainment, retail purchases, and more
• An opportunity to contribute to a growing organization committed to safety and operational excellence

At Ramudden Services, we are proud to be an equal opportunity employer and are committed to fostering an inclusive organizational culture where everyone can thrive. We celebrate diversity and are dedicated to creating an environment in which all team members feel respected, supported, and empowered to succeed. We welcome applicants of all backgrounds, identities, and experiences, and provide equal access to opportunities for growth, wellness, and professional development. We are committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner, in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation.

We believe that a diverse, inclusive, and accessible workforce strengthens our culture, drives innovation, and helps us better serve the communities in which we operate. Your unique perspective matters here, together, we create a safer, stronger, and more collaborative workplace.

As part of our commitment to a fair and efficient recruitment process, Artificial intelligence (AI) may be used during the recruitment process to support candidate screening and assessment. All final hiring decisions are made by our hiring team.