Accounts Assistant

Position Summary

A growing multi-venue hospitality group in Western Australia is seeking two experienced Accounts Assistants to support its finance and administration functions. Each Accounts Assistant will progressively take ownership of the accounts payable, accounts receivable and finance administration requirements for one to two venues.

The role includes supplier invoice processing, payment preparation, daily sales and settlement reconciliation, bank and balance sheet reconciliations, month-end support, employee onboarding administration and general business support. Most accounts receivable activity relates to reviewing daily venue sales and reconciling operational system settlements rather than traditional debt collection.

Job Details

• Work setup: Onsite (Eastwood)
• Work schedule: Monday to Friday, 8:00 am – 5:00 pm AWST
• Holiday calendar: Will follow the applicable Australian public holiday calendar

Responsibilities

Accounts Payable

• Process supplier invoices in Xero and Restoke and maintain complete supporting documentation.
• Review invoice coding, approvals and account allocation before processing.
• Reconcile supplier statements, investigate discrepancies and resolve missing or incorrectly recorded transactions.
• Prepare supplier payment runs and upload payment batches into online banking platforms for approval.
• Liaise with venue managers and suppliers regarding invoices, account and payment queries.

Accounts Receivable

• Review and approve draft sales invoices generated automatically from operational systems.
• Create manual intercompany sales invoices for food and beverage transfers between venues when required.
• Allocate receipts and customer payments accurately.
• Reconcile daily venue sales to bank receipts and reconcile Stripe and Oolio settlements.
• Monitor and reconcile gift cards, vouchers and customer credits.
• Monitor outstanding balances and investigate discrepancies. The role is not primarily focused on traditional debt collection.

Reconciliations, Banking and Month End Support

• Complete bank and credit card reconciliations.
• Complete supplier account and intercompany account reconciliations.
• Prepare monthly balance sheet reconciliations and investigate unreconciled items.
• Assist with month end finance processes, journal preparation, finance reporting and analysis as required.
• Maintain accurate financial records, spreadsheets, reports and audit support documentation for assigned venues.

HR Administration and General Business Support

• Assist with onboarding new employees, collecting required information and maintaining accurate employee records.
• Provide payroll administration support where required. Payroll processing is outsourced and is not the primary responsibility of this position.
• Provide general HR and office administration support during busy periods.
• Monitor accounts and administration inboxes and follow up on outstanding information.
• Liaise directly with venue managers, suppliers, banks and other stakeholders regarding finance and administration matters.
• Take ownership of the finance administration requirements for assigned venues, manage priorities independently and proactively identify and resolve issues.

Qualifications

Required Qualifications

• Minimum 3 years of recent, hands-on accounts payable and accounts receivable experience, including transaction processing, reconciliations and payment preparation.
• Strong hands-on Xero experience in an accounts payable, accounts receivable or general accounting environment.
• Strong Microsoft Excel skills, including formulas, VLOOKUPs, pivot tables, spreadsheet creation, data consolidation and basic financial calculations.
• Solid experience completing supplier statement reconciliations, supplier account reconciliations, payment runs and payment batch uploads.
• Working knowledge of general ledger concepts, charts of accounts, journal entries, monthly balance sheet reconciliations and month-end processes.
• Excellent written and verbal English communication skills and confidence liaising directly with venue managers, suppliers, banks and other stakeholders.
• Strong attention to detail, organization and problem-solving skills, with the ability to maintain accurate records across multiple venues or entities.
• Ability to work independently in a remote environment, take ownership of tasks, manage competing priorities and proactively resolve issues.

Preferred Qualifications

• Experience supporting hospitality, restaurant, multi-venue or multi-entity business.
• Payroll administration, HR administration or employee onboarding experience.
• Experience supporting an Australian business or exposure to Australian GST and accounting requirements.
• Experience with Restoke, BEPOZ, Oolio Payments, Stripe, Now Book It, Seven Rooms or similar hospitality and payment systems.