Accounts Assistant - Xero & Smokeball (Permanent AU Dayshift, WFH-Philippines - AU Law Firm)

This is a remote position.

• Enter and review financial transactions accurately, including journal entries, expense records and spreadsheet data.
  
• Perform bookkeeping tasks and bank reconciliations.
  
• Support accounts receivable, accounts payable and payroll administration.
  
• Upload invoices from email and supporting documents into Xero.
  
• Prepare and send weekly Xero reports identifying pressing items, overdue invoices, unreconciled transactions and follow-up actions.
  
• Prepare quarterly reports and assist with year-end audit or accountant requests.
  
• Reconcile invoices and identify discrepancies from suppliers, vendors and clients.
  
• Create, update and maintain expense reports and reimbursement records.
  
• Process reimbursement forms and maintain supporting documentation.
  

• Communicate professionally with vendors, clients and customers about invoices, payments and account queries by email or phone.
  
• Escalate unusual, disputed, confidential or urgent financial matters promptly.
  
• Assist with debt recovery management, including maintaining records of follow-up actions and payment status.
  
• Maintain confidentiality when handling financial, client and business information.
  

• 
  Assist with ad hoc administrative tasks connected with finance, records, onboarding and internal operations.
• Support induction portal management and onboarding administration as required.
  
• Maintain organized electronic records for finance documents, invoices, reports and correspondence.
  
• Use Xero, Microsoft Office and other relevant systems accurately and consistently.
  
• Support Smokeball-related finance or matter administration where applicable.
  

• Work experience as an Accounting Assistant, Bookkeeping Assistant, Accounts Assistant or similar role.
  
• Excellent written and verbal communication skills.
  
• Knowledge of basic bookkeeping procedures.
  
• Familiarity with finance regulations in Australia is required.
  
• Good maths skills and the ability to identify numerical errors and inconsistencies.
  
• Strong organizational skills and attention to detail.
  
• Ability to handle sensitive and confidential information appropriately.
  
• Proficiency in Xero is required.
  
• Proficiency in Microsoft Office, particularly Excel and Word.
  

• Experience with Smokeball or other legal-practice management software.
  
• Trust accounting experience is highly desirable.
  
• Experience supporting a law firm, professional services firm or regulated business.
  
• Experience preparing weekly financial summaries, aged receivables reports and management reports.
  
• Understanding of confidentiality, client records and audit-ready filing practices.
  

• Financial records are accurate, current and supported by proper documentation.
  
• Invoices, reconciliations and reports are completed on time.
  
• Pressing finance items are identified early and escalated appropriately.
  
• Xero records are organized and reliable.
  
• Confidential financial information is handled securely and professionally.