POSITION OVERVIEW:
Job Purpose
The Accounts Assistant – Payables is responsible for managing and processing all supplier invoices, ensuring timely and accurate payments, maintaining proper records, and supporting the overall financial control environment of the organization
ESSENTIAL DUTIES:
Essential Functions/Responsibilities:
Key Responsibilities
- Invoice Processing
- Receive, verify, and process supplier invoices in line with company policies
- Process bills, match invoices with purchase orders, delivery notes, and approvals
- Ensure correct coding of expenses to appropriate accounts and cost centers
- Accounts Payable Management
- Maintain an accurate and up-to-date accounts payable ledger
- Prepare payment schedules (weekly/monthly)
- Ensure timely payments to suppliers and service providers
- Reconcile supplier statements and resolve discrepancies
- Payment Processing
- Prepare payment vouchers and supporting documentation
- Process payments in the ERP System
- Ensure all payments are properly authorized before processing
- Process payments via bank transfers, cheques, or mobile platforms
- Reconciliations
- Perform monthly accounts payable reconciliations
- Assist with bank reconciliations where required
- Investigate and resolve outstanding items
- Record Keeping and Compliance
- Maintain organized and auditable filing systems (physical and electronic)
- Ensure compliance with internal controls, policies, and audit requirements
- Support both internal and external audit processes
- Vendor Management
- Respond to supplier queries in a professional and timely manner
- Maintain accurate supplier records in the system
- Assist in onboarding new vendors (documentation and setup)
- Reporting
- Generate accurate and timely accounts payable reports, including aging analysis and outstanding balances, to support decision-making
- Preparation of Budget vs Actual Management Report
- Assist in month-end and year-end closing processes, ensuring completeness and accuracy of accounts payable transactions
- Support the preparation of the Executive Director’s quarterly report by providing relevant financial data, analysis, and insights
What We Do
CURE International is a Christian nonprofit organization that operates a global network of eight pediatric surgical hospitals that serve children with treatable disabilities. Our hospitals are located in Ethiopia, Niger, Zimbabwe, Zambia, Malawi, Uganda, Kenya, and the Philippines. Patients at CURE children's hospitals suffer from conditions such as cleft lip/palate, neglected clubfoot, bowed legs, burn contractures, spina bifida, brain tumors, and hydrocephalus. In addition to world-class clinical service, CURE intentionally ministers to the emotional and spiritual needs of our patient and their communities. Since its inception in 1996, CURE has conducted more than 5 million patient visits. CURE needs a variety of medical and non-medical professionals—domestic and international—to help ensure our continued service to these children. Both short and long-term opportunities are available. Whether administering anesthesia, leading a surgical intervention, connecting with donors, processing the payroll, praying with patients, or coordinating the design of a new operating theater, all are needed and integral to the mission! That's why we refer to ourselves as co-workers; whether you are the CEO or a security guard or a housekeeper, everyone plays an equally important role in the delivery of what we do. Check us out today at http://cure.org We want to hear from you, and we will be pleased and honored to review your application!
