Accounting Supervisor

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A romantic hideaway set in a tropical paradise. A gentle ocean breeze floats up the granite hillside and into your tree-house villa, reminding you to take it slow. Whether it’s just the two of you, or the extended family, spend days lounging by your private pool and playing in the turquoise waters of Petite Anse bay, or find bliss at our hilltop Spa, before a sunset meal on a deserted beach. However paradise might look for you, we guarantee you’ll find it here.

Maintain a system of purchase orders, receipts, invoices and check requests in order to promptly and adequately support, document and process for payment all hotel payables according to Four Seasons Hotels Limited policies and procedures

SPECIAL REQUIREMENTS:

1. Must be willing to work a flexible schedule in order to accomplish the above task.

2. Must have a commitment to follow all local and corporate policies and procedures as they relate to Accounts Payable.

3. Must work in a safe, prudent and organized manner.

MAJOR RESPONSIBILITIES/TASKS:

1. Verify that all invoices are supported by duly approved purchase orders when required, with the signed receiving documentation and/or the approval of authorized management personnel. Maintain the Purchase Order system and liaise with Purchasing Director whenever required.

2. Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the Staff Accountant.

3. Maintain alphabetical files by vendor containing complete invoices and backup attached to the checks for efficient access after payment. All filing is to be kept current.

4. Process all Accounts Payable invoices and manual checks through the computer system and process all bank wires as required.

5. Forward all stop payment and void checks to the Assistant Director of Finance for journalizing.

6. Check vendor statements as they are received and resolve all discrepancies directly with the vendor and file all related documentation.

7. Prepare manual checks as they are required if directed by Director of Finance or Assistant Director of Finance.

8. Run the required reports at month end to close the Accounts Payable cycle and reconcile the accounts related to A/P

9. Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced. Reconcile the Accrual accounts on a monthly basis.

10. Maintain a separate file for purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of the Assistant Director of Finance.

11. Assist in the preparation of all Accounts Payable documentation for scanning and record keeping if needed.

12, Maintain, and constantly update, an approved vendor listing file.

13. Ensure perforation of invoices/vouchers after check is disbursed and mailed.

14. Conduct self in a professional manner at all times to reflect the high standards of Four Seasons Hotels.

15. Be willing to assist in the absence of any member of department.

16. Be willing to assist with hotel and departmental needs and initiatives where applicable.

17. Perform any additional duties as assigned by the Director of Finance, Assistant Director of Finance, Staff Accountant or other management personnel to include a participative role in Operating Equipment inventory taking or other duties.