Accounting Staff

POSITION OVERVIEW:

The Accounting Staff journalizes disbursement transactions, adjustments, liquidation reports, final bills of patients and prepares disbursement of all payment made by the hospital. Release checks payments; records and update the books of accounts as required by the Bureau of Internal Revenue (BIR); files all received check vouchers with corresponding invoices, receipts and other related documents. In-charge of recording and updating status of all issued checks & on-line bank related payments; monitors and reconcile liquidation report and supports all Accounting related transactions.

ESSENTIAL DUTIES & RESPOSIBILITIES:

1. Receives request for payment of cash advance, payable to suppliers, professional fees and other request for payments with the approval of department head. Prepare check voucher, check payment and seek all approval of the voucher including the signature of the Finance Director and Executive Director.
2. Prepares and reviews journal entries of all disbursement transactions, related adjustments and liquidated of cash advances. Maintains updated records of unliquidated cash advances with strict periodic monitoring and on-time follow-up or reminders to liquidate advances before it is due.
3. Prepares report and computes withholding tax expanded and VAT for the month/quarter/annual and prepares the summary for payment. The said summary payment should be done on or before the cut-off date to avoid penalties & other charges.
4. Processes payment of BIR tax returns due through BIR EFPS portal like but not limited to the following: Withholding tax compensation, Expanded Withholding tax, VAT and among others. The said payment or uploading should be done on or before the cut-off date to avoid penalties & other charges.
5. Journalized all patient final bill both OPD and In-patient.
6. Records and updates manually the hospital books of accounts like the disbursement books, service invoice books, cash sales books and among others as deemed applicable on a monthly basis to avoid penalty.
7. Prepares and processes the monthly physician fees due for payment and the checks shall be released every 20th day of the month or as deemed applicable. Basis of payments are from PHIC actual paid claims for the month, contract services agreement and patient sponsored surgery cases.
8. Preparation of all part time employees fees every 30th of the month.  These are the part-time Asst. Spiritual Director, Orthopedic Surgeon, Prosthetist, General Practice doctor, Pathologist and Radiologist and other professional as deemed applicable.
9. Periodic filing of all vouchers paid and liquidated vouchers.
10. Handles the actual releasing of checks/deposits every Friday of the week or any given day of releasing as approved by the Finance Director.
11. Cross-train on other administrative duties related to accounting as necessary.

OCCUPATIONAL SAFETY & HEALTH:

• Uphold the highest standards of quality and efficiency in line with hospital quality programs (e.g. Safecare, DOH, etc.) requirements.
• Ensure a safe and secure work environment by strictly adhering to infection prevention and control protocols such as but not limited to handwashing, wearing of PPE, etc.
• Identifying, reporting & self-managing hazards where appropriate.
• Early and accurate reporting of incidents at work and raising issues of concern when identified.
• Commit to sustainable and eco-friendly work practices by minimizing waste, optimizing resource usage, and actively participating in initiatives that promote environmental stewardship.

OTHER DUTIES:
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the co-worker for this position. Duties, responsibilities, and activities may change at any time with or without notice. Co-workers must perform other tasks, duties, and projects as assigned, as members of the team. It is also expected that every employee at any level shows initiative and willingness to contribute even in areas that are outside their normal job duties.

EDUCATION/EXPERIENCE REQUIREMENTS:

1. Minimum Education Required: Bachelor’s degree in Business Administration, Accounting or a medical-related field.
2. Minimum Experience Required: Minimum 1-2 years related to work experience as accounting related experiences in a healthcare environment preferred.

KNOWLEDGE, SKILLS & ABILITIES: 

1. Ability to work in a team environment; 
2. Ability to establish priorities and operate with minimal supervision; 
3. Ability to handle documents and materials in a confidential manner.  
4. Demonstration of honesty and integrity in handling the billing statement.
5. Detail oriented and well-organized, willing to learn, and able to work independently with thorough computer knowledge. 
6. Can work under pressure and can-do multi-tasking as delegated by the Finance Manager.
7. Ability to handle people well, detail-oriented with proficiency in computer software including Microsoft Office, e-mail, and Internet.  
8. Demonstration of honesty and integrity in the handling of financial resources.