Accounting Specialist (AP/AR, Bookkeeping & Financial Operations

Job Overview:

We are seeking a highly organized, detail-oriented Accounting Specialist to join our remote team. This role combines expertise in accounts payable (AP), accounts receivable (AR), bookkeeping, and financial operations to ensure accurate financial records, smooth transactions, and compliance.

Ideal Candidate:

The ideal candidate will have strong analytical skills, proficiency in accounting software (e.g., QuickBooks, ERP systems), and the ability to manage multiple tasks while maintaining precision and efficiency.

Accounts Payable & Vendor Management:

• Process and verify invoices, reconcile vendor statements, and resolve discrepancies.

• Execute payment runs (checks, ACH, wire transfers) with proper approvals.

• Maintain AP records for audits and reporting.

• Communicate with vendors on payment status and inquiries.

Accounts Receivable & Billing:

• Generate and track client invoices in QuickBooks, ensuring timely collections.

• Follow up on overdue payments and resolve billing disputes.

• Prepare AR aging reports and reconcile accounts.

Bookkeeping & Financial Reporting:

• Record and categorize transactions (AP/AR, payroll, expenses).

• Reconcile bank/credit card statements and resolve discrepancies.

• Assist with month-end close, financial statements, and audits.

• Support budget preparation and expense forecasting.

Compliance & Process Improvement:

• Ensure adherence to accounting standards, tax/VAT filings, and company policies.

• Identify inefficiencies and recommend AP/AR or bookkeeping process enhancements.

• Maintain confidentiality and data integrity.

Job Category

Accounting

Skill Sets Required / Preferred

• Education: Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).

• Experience: 3+ years in AP/AR, bookkeeping, or general accounting.

Technical Skills:

• Proficiency in QuickBooks (required) and/or ERP systems.

• Advanced Excel (VLOOKUPs, pivot tables).

Soft Skills:

• Exceptional attention to detail and accuracy.

• Strong written/verbal communication for client/vendor interactions.

• Ability to multitask, meet deadlines, and work independently.

• Compliance Knowledge: Basic understanding of tax/VAT regulations and GAAP.

Preferred Qualifications:

• Experience with payroll processing.

• Familiarity with additional accounting software (e.g., Xero, Sage).

• Certification (e.g., CPA, CMA, or Bookkeeping credential) is a plus.