Accounting Services Analyst (AP)

Job Description |Accounting Services Analyst (AP)

Location: Hybrid – Iași, Romania

Company Overview

Conduent is the world’s largest provider of diversified business process services with leading capabilities in transaction processing, automation, analytics, and constituent experience. We work with both government and commercial customers, assisting them in delivering quality services to the people they serve.

Learn more at www.conduent.com.

Role Overview

We are looking for a Senior Accounting Analyst to join our team on-site in Iași. In this dynamic role, you will lead end-to-end Accounts Payable and General Ledger operations within an international environment. You will be responsible for full-cycle invoice processing, exception resolution, complex accrual accounting, balance sheet reconciliations, travel agent commission accounting, and vendor stakeholder management.

Key Responsibilities
1- Credit Card Accounting & Reconciliations

• Serve as point of contact for credit card transaction matters.
• Manage relationships with reservation agents and merchants and follow up on credit card-related issues, including guest disputes and chargebacks.
• Perform monthly and quarterly credit card reconciliations, ensuring completeness and accuracy.
• Investigate and resolve reconciling items in a timely manner.

2- Bank Reconciliations

• Perform monthly bank reconciliations for assigned bank accounts, ensuring all transactions are accurately recorded and reconciled to the general ledger
• Investigate, resolve, and document reconciling items in a timely manner, working closely with Treasury, and other internal stakeholders as needed.

3- Balance Sheet & Internal Controls

• Prepare quarterly SOX reconciliations and Balance Sheet account reviews.
• Ensure compliance with internal control requirements and company policies.

• Identify and escalate accounting risks or unusual transactions.

  
  

4-Business Support & Audit

• Assist the team with ad hoc reporting and analysis related to revenue accounting.
• Support external and internal audit requests by preparing schedules, reconciliations, and supporting documentation.
• Participate in process improvement initiatives to enhance efficiency and strengthen controls.

5-  Accounts Payable & Invoice Processing

• Invoice Validation: Review and validate incoming invoices against Purchase Orders (POs), agency data, cost centers, and General Ledger (GL) coding for accuracy, completeness, and compliance with internal policies.
• Payment Execution: Execute weekly payment runs, manage payment blocks, and conduct regular reviews of on-hold invoices.
• Exception Handling: Troubleshoot and resolve voucher issues, recycling items, and approval bottlenecks.
• Duplicate Analysis: Identify and analyze potential duplicate invoices and implement corrective actions.
• Journal Entries: Process manual journal entries associated with invoices and adjustments.

6-  Month-End Close, Accruals & Reconciliations

• Balance Sheet Reconciliations: Prepare, maintain, and reconcile monthly balance sheet accounts, investigating and resolving variances promptly.
• Accrual Accounting: Manage, recalculate, and post recurring and non-recurring journal entries for accruals and reversals (e.g., sales, marketing, commissions, hotel, transfer, land, and operational expenses).
• Documentation & Audit: Maintain thorough supporting documentation for manual accrual calculations, management approvals, and operational workflows to ensure audit readiness.
• Checklists & Reporting: Complete daily/monthly tasks on schedule, pulling and analyzing financial reports across system sources.

7-  Travel Agent Commission Accounting & Co-Op Workflows

• Reconcile commission accrual accounts and investigate discrepancies.
• Support commission payment processing and post corresponding GL accounting entries.
• Monitor Smartsheet and supporting automated workflows used for Co-Op payment processing.
• Assist with commission reporting, payment inquiries, and direct coordination with Sales teams.

8-  Stakeholder & Vendor Management

• Purchasing Collaboration: Work closely with the Purchasing department to resolve PO, pricing, and cost center discrepancies.
• Vendor & Agency Relations: Communicate via email and phone regarding payment status updates, missing invoices, and statement reconciliations.
• Customer Support: Provide timely resolution to internal stakeholder and end-user inquiries.

Qualifications & Requirements

• Education: Bachelor’s degree in Accounting, Finance, or Economics.
• Experience: 3–5 years of progressive experience in Accounts Payable, Invoice Processing, and General Ledger accounting within an international environment.
• Technical Skills: Advanced proficiency in MS Excel (data analysis, reporting), MS Outlook, and familiarity with workflow/ERP platforms (e.g., Smartsheet, payment platforms).
• Accounting Knowledge: Strong understanding of standard accounting procedures, US GAAP/IFRS principles, accrual accounting, and financial statement analysis.
• Languages: Excellent written and verbal communication skills in English (minimum B2 level).
• Soft Skills: High attention to detail, strong analytical problem-solving abilities, and the capacity to multi-task efficiently in a deadline-driven setting.

What We Offer

• Competitive Salary and permanent contract.
• On-site Work Model in Palas, Iași.
• Work-Life Balance: Full-time Monday to Friday schedule.
• Career Growth: Professional development opportunities, extensive global learning platforms, and co-financed external training/courses.
• Global Environment: Work within a diverse, international team.

Benefits & Extras

• Private medical insurance coverage.
• Meal tickets.
• Free access to the Bookster library.
• Employee Referral Bonus Program.
• Partner discount program (Card Partener).

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day.

Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.

For US applicants: People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by submitting their request through this form that must be downloaded:  click here to access or download the form.  Complete the form and then email it as an attachment to [email protected]. You may also click here to access Conduent's ADAAA Accommodation Policy.