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Job Description
Job Summary: Are you meticulous and detail-oriented? The role of an Accounting Reconciler might be the perfect fit for you. This position involves reconciling fuel bills of lading and carrier invoices to ensure adherence to payment terms. Additionally, verifying the accuracy of fuel inventory and sales at the store level is a key responsibility.
Principal Duties:- Reconcile fuel bills of lading to supplier and carrier invoices in order to ensure the fuel suppliers have taken payment based strictly upon established terms and conditions.
- Analyze on a weekly basis all unreconciled invoices, by supplier and carrier, in order to identify items requiring immediate corrective action. Provide management with a detailed description on the status of all unreconciled invoices.
- Audit and adjust weekly store fuel purchases utilizing the FuelSmart accounting system, tracing information to supporting documentation to ensure proper fuel costs, taxes and freight charges.
- Research and analyze costing issues and communicate with internal fuel departments and external fuel suppliers and carriers. Verify correct fuel costing through the combined components of contracts, spot deals, rack deals, bulk fuel costs, differentials and carrier rates.
- Work with fuel suppliers and the Fuel Supply and Distribution Departments to resolve pricing and/or volume variances in order to retrieve credits owed for all over-payments in a timely and accurate manner.
- Assist in the training and development of Fuel Reconciler associates.
- Audit weekly store fuel sales against supporting documentation, resolve problems with store personnel and Fuel Accounting Management.
- Review and record store fuel inventory via FuelSmart accounting system and communicate issues to Fuel Accounting Management.
- Utilize various software systems to research, analyze and validate pricing, inventory and taxes. Software includes: FuelSmart, FuelQuest, BAS, OPIS Daily Market Reports, SolArc and SAP.
- Assist in the preparation of the Weekly Fuel Gross Profit Estimate. Provide documentation and trending analysis on carriers suspected of fuel theft. Respond to inquiries from internal and external auditors and local, state and federal agencies.
- Clear vendor accounts in SAP by matching vendor sweep payments with liability created from FuelSmart interface. Verify payments made by Treasury and match the cleared invoice report in SAP. Notify carriers of invoices being paid.
- Research and respond to vendor and store operations questions with respect to all aspects of the store fuel operation.
- Performs other duties and special projects as assigned.
Essential Functions:
- Ability to work well individually as well as in a team environment
- Good communication skills, in frequent interaction with Store Operations personnel and external vendors; must have the initiative to follow through as needed
- Good customer service skills
- Ability to work with little or no supervision
- Detail oriented and good organizational skills
- Mature self-starter with ability to handle a constant workload with weekly deadlines
Basic Qualifications:
- Bachelor’s Degree in Accounting or Business preferred, or relevant work experience preferably in a retail organization
- 1-2 years of experience in A/P, A/R or applicable book keeping position
- Strong PC skills in Windows environment, Microsoft Office Suite
Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at [email protected].
Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.
Skills Required
- Bachelor's degree in Accounting or Business, or relevant work experience
- 1-2 years of experience in accounts payable, accounts receivable, or applicable bookkeeping
- Strong PC skills in a Windows environment
- Microsoft Office Suite experience
- Ability to work independently and in a team environment
- Good communication and customer service skills
- Detail orientation and strong organizational skills
- Ability to manage a constant workload with weekly deadlines
Wawa Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Wawa and has not been reviewed or approved by Wawa.
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Retirement Support — Retirement offerings combine a 401(k) match with an employee stock ownership plan that can build significant long‑term value for eligible associates. The ESOP is repeatedly positioned as a standout component of total rewards for those who stay longer.
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Healthcare Strength — Medical, dental, and vision coverage are available with multiple prescription levels, alongside company‑provided life and disability coverage for full‑time associates and options for short and long‑term disability. Wellness screenings, health coaching, and tax‑advantaged accounts further support overall wellbeing.
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Leave & Time Off Breadth — Paid Time Off and paid parental leave are offered to eligible associates. Paid breaks and scheduling flexibility are also emphasized to support work‑life needs.
Wawa Insights
What We Do
Here at Wawa, the sky's the limit. Voted as “America’s Favorite Convenience Store,” Wawa operates a chain of convenience retail stores located in Pennsylvania, New Jersey, Delaware, Maryland, West Virginia, Indiana, Ohio, Kentucky, Virginia, North Carolina, Georgia, Alabama, Florida, and Washington D.C. We're fast-growing and expanding in 2025 and 2026. Today, Wawa is your all day, every day stop for fresh, built-to-order foods, beverages, coffee, fuel services, and surcharge-free ATMs. We're making every day a little more fulfilling—one smile, hoagie, and experience at a time. We know that it's our Associates who put the "wow" in working at Wawa, so we're invested in giving them the encouragement they need to take flight. By providing flexibility and support, at work and beyond, we create an environment where everyone can thrive. We believe that with the right ingredients to grow and build a career—and a little wind beneath the wings—our Associates can reach new heights. Guided by our commitment to community, Wawa's 46K+ Associates take pride in putting people first, making days brighter, and bringing joy to our friends and neighbors. With opportunities such as volunteering, charitable giving, and events, we're able to extend care beyond the workplace, building stronger neighborhoods and long-lasting relationships. We have benefits that fuel well-being, including:* • Employee Stock Ownership Plan (ESOP) • Tuition Reimbursement • 401(k) Plan • Medical/Dental/Prescription Coverage • Flexible Spending Accounts (Health Care & Dependent Care) • Employee Assistance & Wellness Programs • Employee Credit Union • Paid Time Off • Employee Resource Groups • Parental Leave • Wellness Programs *eligibility requirements may apply Got growth goals? Looking for a supportive flock? Soar with us!
