The Accounting Manager is responsible for overseeing all aspects of property accounting, ensuring accurate financial reporting, compliance with company policies and regulatory requirements, and the effective management of the accounting team. This role supports operational efficiency, risk mitigation, and resident satisfaction by maintaining financial integrity and collaborating with other department heads.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but not limited to the job specifications contained herein.
Key Responsibilities:
Team Management & Leadership
- Manage, develop, and coach the accounting team to ensure high performance and professional growth.
- Ensure all Accounting Department personnel provide quality customer service to residents and internal customers in accordance with the company’s Customer Service and Cultural Guide.
- Promote a culture of accountability, accuracy, and collaboration across the team.
Accounting & Financial Operations
- Maintain all aspects of daily property accounting and address issues requiring particular attention.
- Prepare move-out statements (SODAs) and supporting documentation, including photos substantiating damage or cleaning charges.
- Process all vendor invoices for timely payment, ensuring correct coding to the budget plan GL codes.
- Prepare and review delinquency reports, manage rent collections, and ensure 3-day notices are posted on time.
- Implement and maintain processes for SODAs that comply with state laws regarding deposit refunds.
- Reconcile accounts receivable and other ledger accounts to ensure accuracy.
- Review accounting reports prior to month-end, process month-end procedures, and forward reports to corporate accounting.
- Monitor banking transactions, ensuring proper handling of deposits, payments, and reconciliations.
Insurance, Claims & Vendor Management
- Collaborate with insurance providers and external vendors to manage claims and recover financial losses resulting from property damage or other asset-related incidents.
- Maintain relationships with key vendors to ensure contracts are accurate, and properly executed.
Compliance & Legal Support
- Identify opportunities to improve accounting processes, increase efficiency, and enhance accuracy.
- Support internal and external audits by reviewing as needed.
- Understand legal issues affecting property operations, including eviction processes and Fair Housing compliance.
- Work with leasing and operations teams to ensure accurate financial application of lease terms, vendor contracts, and resident agreements.
- Always conduct yourself professionally, exercising discretion regarding confidential resident, property, and company information.
- Maintain thorough resident file documentation and ensure all payables/receivables are processed in a timely manner.
- Participate in annual property turns and ensure move-outs and final account statements are processed efficiently.
- Additional duties and responsibilities as required.
Professional Experience Requirements
- 1-3 years’ experience working within an accounting department as a bookkeeper with supervisory responsibilities and/or a combination of roles and responsibilities within accounts payable and accounts receivable within a property management and/or Student Housing environment.
- Minimum High School/GED with Associates Degree in Accounting or Business Preferred.
Core Competencies
- Service Oriented: Actively seeks opportunity to assist others. Provides the highest level of customer service.
- Problem Solving: Uses logic and reasoning to identify solutions and seeks alternative solutions, conclusions or approaches to problems.
- Communication: Communicates in detail both written and orally in a professional manner.
- Business Acumen: Communicates professionally and exhibits a sense of urgency with both internal and external customers.
- Cost Consciousness: makes decisions within assigned role that are fiscally responsible.
Physical Requirements
- This position works indoor in a climate controlled environment with low to moderate noise levels.
- The incumbent is required to sit, stand and walk frequently.
- Lifts up to 20lbs occasionally and up to 5lbs frequently.
- Must be able to listen and address complex situations
- Utilizes a computer, telephone, telecommunication devices, copiers, collates
- Interacts with the general public and holds face to face discussions.
Salary Range: $25.00 - $27.00 per hour, DOE.
Eligible for: Overtime, Commissions, Bonuses, and Wardrobe Allowance.
Benefits: Fully paid medical insurance available to employees along with dental, vision. Other benefits include: flexible spending account, Life/AD&D insurance, pet insurance, Employee Assistance Program, TicketsAtWork. There is also free onsite parking
Skills Required
- 1-3 years of experience in an accounting department as a bookkeeper with supervisory responsibilities and/or experience in accounts payable and accounts receivable
- Experience in property management and/or student housing accounting
- High school diploma or GED
- Associate degree in Accounting or Business
What We Do
GHP Management Corporation is the property operations division and a subsidiary of GH Palmer Associates. Formed in 2009, it manages property operations and resident satisfaction for the company’s multifamily residential communities. GHP provides multifamily property management throughout Southern California, overseeing more than 12,500 apartment homes and supporting resident-focused operations across its portfolio for residents and communities throughout the region.
