Accounting Manager

JOB DESCRIPTION

POSITION TITLE:  Accounting Manager

  DEPARTMENT:  Finance

    FLSA STATUS:  Exempt

      PAY GRADE:  TBD

    REPORTS TO: Chief Financial Officer

GENERAL DESCRIPTION OF DUTIES

The purpose of this position is to support the Agency’s needs by overseeing the daily accounting functions and applies Generally Accepted Accounting Principles and their conventions and definitions in the accounting area to complete job functions. Supervises general ledger, payroll, accounts payable, and accounts receivables accounting functions.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Oversee the accounting functions: accounts receivable, accounts payable, general ledger journal entries, monthly and annual close outs.
• Ensure the timely closure of the month-end and year-end closing process for assigned areas to include but not limited to, monthly journal entries, general account reconciliations.
• Assist with general ledger maintenance and monitoring to assigned areas.
• Prepare assigned monthly bank reconciliations for designated bank accounts to be reviewed by the Controller.
• Coordinate with payroll to prepare necessary allocation adjustments as it relates to all completed Personnel Action forms.
• Prepare the monthly payroll and vacation accrual entries for review by the Controller.
• Responsible for overseeing and revising, as necessary, occupancy tables used to track the applicable occupancy costs of each CRT location to the applicable programs.
• Responsible for overseeing and revising allocation tables for the Agency’s cell phone, copier, and insurance expenses to track the applicable costs to each program.
• Assist in the preparation of journal entries to be reviewed by the Controller, to allocate indirect and administrative support expenses and to reconcile general ledger and subsidiary accounts.
• Maintain information on the occupancy tables and provide information as needed to the Budget Specialist and Director of Finance.
• Assist with monthly, quarterly, and annual closing and audit processes.
• Acts as back-up for the Accounts Receivable Specialist to make deposits on behalf of CRT.
• Acts as a lead for assigned areas in the coordination of the year end audit. Works closely with outside accounting firm(s) to provide necessary lead schedules and supporting work papers related to the general ledger.
• Develop and oversee accounting policies and procedures to meet current and future needs.
• Ensure the financial reporting tools and processes are in place and function on an ongoing basis.
• Ensure all applicable entries are posted that pertain to the monthly and annual close.
• Approve and post all monthly journal entries prepared by the Accounts Receivable Specialist.
• Ensure timely and accurate financial reporting and maintain all records in accordance with Generally Accepted Accounting Principles (GAAP).
• Provide coaching, guidance, support and professional development to the accounting staff.
• Ensures continuous improvement of accounting and financial systems and processes to achieve best practices and optimal output.
• Ensure that accounting staff delivers the highest standard of departmental, and cross departmental teamwork and customer service.

ADDITIONAL JOB FUNCTIONS

• Perform all other duties as assigned, including special projects as assigned by the CFO.

MINIMUM TRAINING AND EXPERIENCE

Education: Bachelor’s degree in Accounting, Finance, Economics or Business Administration required. (If degree is not available, demonstrated at minimum 15 years’ experience in an Accounting Manager position is required). 

Experience: A minimum of five (5) years of related experience including 2 years in a supervisory capacity required. Familiarity with accounting software preferred.

Demonstrated Skills: Must have excellent oral and written communication skills, customer service and organizational skills. Proficiency in Windows, financial software and MS Office skills with advanced skills in MS Excel and MS Word required. Must exercise educated judgement to perform projections. Demonstrated ability to multitask and be proactive. Must have the ability to supervise staff effectively.

Knowledge: Knowledge and understanding of Federal and State laws governing funding, ability to calculate and apply mathematical concepts, knowledge of Generally Accepted Accounting Principles (GAAP) required.

Driving Requirement: YES              Agency Vehicle: NO         Employee’s Own Vehicle: YES

Active driver license required upon hire and throughout employment. Some use of personal vehicle required.

• Competitive salary

• Medical, dental, and vision insurance

• Paid time off and holidays

• Retirement plan with employer contribution

• Employee assistance program

• Professional development opportunities

• Life insurance and other voluntary benefits