The Role
Performs daily bookkeeping, accounts payable and receivable, payroll processing, bank and payroll reconciliations, tax and sales tax reporting, invoicing, project administration, and collections support. Maintains accurate GAAP-compliant records, closes books timely, manages QuickBooks entries, audits labor and parts, supports parent-company reporting requests, and oversees office-management activities. Requires strong organization, communication, problem-solving, and multitasking skills.
Summary Generated by Built In
Title: Accounting Coordinator/Specialist
Operating Company: Cardinal Controls
Location: 1703 Church Street, Holbrook, NY 11741
FLSA Status: Exempt
Salary Range: $75,000 with Discretionary Bonus
About:
Cardinal Control Systems - A member of the AIR Control Concepts family.
Cardinal Control Systems is the operating company for this position in the Northeast Region, within the Service department.
Click here to view our website: http://www.cardinalcontrolsonline.com/index.html
Description:
The Accounting Coordinator will execute the day-to-day company financial, payroll and invoicing activities as well as oversee office management. This includes the following responsibilities along with any other assigned tasks.
Responsible all day to day bookkeeping functions for the company including but not limited to accounts payable, receivable, calculating insurance premiums, bonus checks. Ensure all transactions are recorded accurately, timely, and completely in accordance with GAAP and that the books are closed each period on a timely basis. Completing monthly reconciliations of banking statements, vendors and payroll.
Processes weekly payroll which includes review of timesheet, synching timesheets with QuickBooks, review and calculation of ACH payments, tracking time off and sending payments to AIR and IBEW for benefits. Responsible for quarterly reporting functions such as taxes (940,941,NYS45,MTA) sales tax prep for NY and NJ.
Support project administration by entering projects into QuickBooks, auditing labor and parts, creating invoices, maintaining tracking spreadsheets etc. Respond to parent company inquiries and report and audit requests, as priority. Assist in the collection of past due accounts receivable and ensure compliance with internal and external reporting guidelines.
Additional duties may be assigned as needed to support business operations; however, such duties will be reasonable, job-related, and consistent with the scope, level, and classification of the position.
Essential Functions:
We offer a competitive and comprehensive benefits package, including:
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodation to qualified individuals.
Operating Company: Cardinal Controls
Location: 1703 Church Street, Holbrook, NY 11741
FLSA Status: Exempt
Salary Range: $75,000 with Discretionary Bonus
About:
Cardinal Control Systems - A member of the AIR Control Concepts family.
Cardinal Control Systems is the operating company for this position in the Northeast Region, within the Service department.
Click here to view our website: http://www.cardinalcontrolsonline.com/index.html
Description:
The Accounting Coordinator will execute the day-to-day company financial, payroll and invoicing activities as well as oversee office management. This includes the following responsibilities along with any other assigned tasks.
Responsible all day to day bookkeeping functions for the company including but not limited to accounts payable, receivable, calculating insurance premiums, bonus checks. Ensure all transactions are recorded accurately, timely, and completely in accordance with GAAP and that the books are closed each period on a timely basis. Completing monthly reconciliations of banking statements, vendors and payroll.
Processes weekly payroll which includes review of timesheet, synching timesheets with QuickBooks, review and calculation of ACH payments, tracking time off and sending payments to AIR and IBEW for benefits. Responsible for quarterly reporting functions such as taxes (940,941,NYS45,MTA) sales tax prep for NY and NJ.
Support project administration by entering projects into QuickBooks, auditing labor and parts, creating invoices, maintaining tracking spreadsheets etc. Respond to parent company inquiries and report and audit requests, as priority. Assist in the collection of past due accounts receivable and ensure compliance with internal and external reporting guidelines.
Additional duties may be assigned as needed to support business operations; however, such duties will be reasonable, job-related, and consistent with the scope, level, and classification of the position.
Essential Functions:
- Responsible all day to day bookkeeping functions for the company including but not limited to accounts payable, receivable, calculating insurance premiums, bonus checks.
- Ensure all transactions are recorded accurately, timely, and completely in accordance with GAAP and that the books are closed each period on a timely basis.
- Completing monthly reconciliations of banking statements, vendors and payroll
- Establish strong relationships with inter-departmental peers and be a good accounting source in the company
- Responsible for quarterly reporting functions such as taxes (940,941,NYS45,MTA) sales tax prep for NY and NJ
- Processes weekly payroll which includes review of timesheet, synching timesheets with QuickBooks, review and calculation of ACH payments, tracking time off and sending payments to AIR and IBEW for benefits
- Respond to parent company inquiries and report and audit requests, as priority
- Support project administration by entering projects into QuickBooks, auditing labor and parts, creating invoices, maintaining tracking spreadsheets etc.
- Assist in the collection of past due accounts receivable
- Ensure compliance with internal and external reporting guidelines
- While performing the duties of this job, the employee is regularly required to sit, type, and talk on the phone.
- Ability to read and write documents such as emails, instructions, shipping and tracking information
- Ability to create Microsoft Excel and Word documents and prepare cohesive, clear and well written emails
- Ability to speak English
- Bachelor’s degree in accounting, Finance, Business Administration or related discipline.
- At least 2-3 years of accounting / bookkeeping experience
- Able to work independently and problem solve and is detail oriented.
- Communicate effectively with all customers, internally and externally.
- Effectively manages multiple responsibilities simultaneously.
- Knowledge of accounting software QuickBooks a plus, banking processes, purchase order processes and investigative researching.
- High level of proficiency in Microsoft Office products, Excel, Word, Outlook
- Preferred Quickbooks knowledge
- Bachelor’s degree in accounting
We offer a competitive and comprehensive benefits package, including:
- Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
- Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
- Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
- Professional Development – Ongoing training opportunities and support for continuing education.
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodation to qualified individuals.
Skills Required
- Bachelor’s degree in accounting, finance, business administration, or a related discipline
- At least 2–3 years of accounting or bookkeeping experience
- Ability to work independently and solve problems
- Strong attention to detail
- Effective communication with internal and external customers
- Ability to manage multiple responsibilities simultaneously
- Knowledge of accounting software, banking processes, purchase order processes, and investigative research
- High proficiency in Microsoft Office, including Excel, Word, and Outlook
- QuickBooks knowledge
- Ability to read and write emails, instructions, shipping information, and tracking information
- Ability to speak English
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The Company
What We Do
AIR Control Concepts is a leading global platform for commercial HVAC, electrical, and controls companies operating across North America. The company partners with and supports a network of operating companies by providing shared resources, technology, and strategic support. AIR connects local expertise with global scale, offering full life cycle mechanical solutions including equipment, services, and parts to diverse sectors including healthcare and residential.
