Accounting Coordinator (33019)

Medylex is looking for a Shared Accounting Coordinator / Junior Accountant to support two business units, including Medylex. The successful candidate will divide their time and priorities between both business units and provide hands-on support across accounts payable, accounts receivable, invoicing, month-end close, fee schedule administration, financial reporting, and contribution-margin analysis.

This role works under tight deadlines and requires strong attention to detail, sound judgment, and the ability to manage competing priorities while ensuring work is accurate, timely, and completed in accordance with company policies and applicable provincial and federal requirements.

Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m., onsite or Hybrid, with overtime as required

• Allocate time effectively between two business units and manage priorities, deadlines, and deliverables for each.
• Act as a day-to-day accounting contact for business-unit leaders and operational teams, responding to finance-related questions and providing timely follow-up.
• Maintain organized supporting documentation and ensure consistent accounting practices, reporting, and controls across both business units.
• Identify accounting, billing, collection, or margin issues and escalate material risks or unresolved items to management.

• Prepare, review, and complete client invoicing accurately and within established billing timelines.
• Process and post cash receipts and assist business units with identifying and managing overpayments, underpayments, unapplied cash, and billing discrepancies.
• Monitor accounts receivable aging, follow up on delinquent accounts, document collection activity, and escalate concerns as required.
• Research client billing inquiries and provide clear explanations and supporting documentation.
• Prepare credit and debit memos and process customer refunds accurately and with appropriate approval.
• Prepare and distribute billing statements, aging reports, collection updates, and other reports requested by leadership.
• Maintain positive working relationships with clients and internal business-unit teams.

• Maintain accurate and timely processing of accounts payable, including vendor and assessor invoices, payment requests, tax documentation, and vendor files.
• Review invoices for accuracy, coding, supporting documentation, contractual alignment, and required approval before processing.
• Respond to vendor and assessor inquiries regarding invoice or payment status.
• Investigate discrepancies in provider, physician, assessor, or vendor billings and work with the appropriate parties to resolve them.
• Prepare and support weekly, biweekly, and monthly payment runs in accordance with company policies and approval requirements.
• Track outstanding or disputed invoices and escalate unresolved issues to management.
• Support vendor setup and maintenance, including banking, tax, and payment information, in accordance with internal controls.

• Maintain and update client, assessor, vendor, and service fee schedules, ensuring approved rates are accurately reflected in applicable systems and records.
• Validate billing and payment rates against approved fee schedules, contracts, and exceptions before invoices or payments are finalized.
• Assist with contribution-margin reporting by service, client, provider, or business unit, and investigate material variances or unexpected trends.
• Prepare pricing, fee, cost-per-case, and margin information to support management review and business decisions.
• Maintain documentation of approved fee changes, effective dates, exceptions, and related authorization.

• Support the accurate and timely completion of month-end, quarter-end, and year-end close activities for both business units.
• Prepare journal entries, account reconciliations, bank reconciliations, accruals, and supporting schedules accurately and on time.
• Review general ledger activity and investigate unusual balances, variances, or coding issues.
• Prepare monthly financial and operational reporting packages, including accounts receivable, accounts payable, revenue, invoicing, fee, and margin reporting.
• Process intercompany transactions and reconciliations as required.
• Complete HST reporting on a monthly or quarterly basis, as required.
• Assist with budgeting, forecasting, audit requests, and ad hoc financial analysis as assigned.
• Maintain the confidentiality and security of financial information and files at all times.
• Recommend practical process improvements that strengthen accuracy, timeliness, documentation, and internal controls.
• Perform other duties as assigned by management.

• Post-secondary degree or diploma in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.
• One to three years of accounting, bookkeeping, or finance experience is preferred.
• Experience supporting more than one business unit, company, or cost centre is considered an asset.
• Experience in a service-based, healthcare, insurance, or professional-services environment is considered an asset.

• Proficiency with Microsoft Excel, Word, and Outlook; experience with Great Plains or a comparable accounting system is preferred.
• Strong understanding of accounts payable, accounts receivable, invoicing, reconciliations, and month-end accounting processes.
• Strong analytical and problem-solving skills, with the ability to review financial information and identify discrepancies or trends.
• High level of accuracy and attention to detail when preparing, reviewing, and entering financial information.
• Ability to organize work, manage competing priorities across two business units, and meet recurring deadlines.
• Ability to communicate professionally with clients, vendors, assessors, and internal stakeholders.
• Self-motivated and able to work independently while contributing effectively in a team environment.
• Able to adapt to changing priorities while maintaining accuracy, productivity, and confidentiality.
• Commitment to following company policies, procedures, approval requirements, and internal controls.

ABOUT US

Medylex was born from a vision to create a reliable resource for unbiased medical opinions. With just two assessors—a General Practitioner and a Chiropractor—our journey began. Since then, we have grown into a dedicated team of over 30 physicians, offering a wide range of services across multiple locations in Ontario and extending our reach to Alberta, British Columbia, and New Brunswick. Our commitment to excellence and continuous improvement drives us to enhance our services, ensuring that we meet the evolving needs of our clients.

is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, or any other status protected under provincial or federal laws.Medylex