Your Role
You will support the Accounting team by ensuring accurate and compliant processing of vendor invoices and employee expense reports. This role plays a key part in maintaining financial controls, supporting project expense compliance, and serving as an operational point of contact with internal stakeholders and external vendors. You will contribute to efficient accounts payable processes and support audit-ready documentation.
What You Will Do
- Review and validate vendor invoices to ensure accuracy, proper documentation, and compliance with internal policies.
- Enter and process invoices in Coupa, ensuring correct coding (GL accounts, cost centers, projects).
- Communicate directly with external vendors to resolve discrepancies, request missing information, and follow up on payment status.
- Review project-related expenses to ensure compliance with internal policies, client guidelines, and compliance requirements.
- Maintain organized and complete supporting documentation for audit purposes.
- Support the accounting team during monthly close activities related to accounts payable and expenses.
- Filing and organization of all accounting files
- Download weekly digital files for Accounts Payable and Expense Reports
- Miscellaneous projects as requested
Your Qualifications
- 3+ years' experience accounting, business administration degree or related field
- Studies in accounting, business administration degree or related field
- Previous experience in accounting payable, accounting support or similar
- Proficient in data entry with strong excel skills
- Highly organized, detail oriented with a high level of accuracy
- Pro-active and able to work effectively in a team environment
- Able to work well under pressure with multiple tasks and deadlines
- Well written with excellent verbal communication skills
- Cost-conscious, and able to scrutinize overhead charges, alerting department leaders when appropriate
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include subsidized health and life insurance, annual bonus, LinkedIn learning, holiday observance, and employee assistance programs.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. We also reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Gensler Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Gensler and has not been reviewed or approved by Gensler.
-
Strong & Reliable Incentives — Incentive programs include twice‑yearly bonuses and profit sharing that are positioned as meaningful parts of total compensation. Employee ownership elements can reward longer tenure and contribute to overall earnings beyond base pay.
-
Equity Value & Accessibility — Employee stock ownership and stock appreciation programs provide wealth‑building avenues beyond salary. These equity mechanisms are highlighted as part of the standard package.
-
Healthcare Strength — Core coverage spans medical, dental, and vision alongside life and disability, EAP/mental‑health resources, and wellness programs. Benefits breadth is described as solid within the industry context.
Gensler Insights
Similar Jobs
What We Do
Gensler is a global architecture, design, and planning firm with 53 locations and more than 6,000+ professionals networked across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, the firm works globally with more than 4,000 clients across more than 33 practice areas spanning the work, lifestyle, community, and health sectors. Everything we do is guided by our mission: To create a better world through the power of design. We believe the power of design can spark positive change and create a future that promotes equity, resilience, and wellbeing for everyone. Gensler was named one of Glassdoor’s Best Places to Work in 2020, 2019, 2017 and 2016, and our award-winning culture has been recognized by Fast Company as one of the 100 Best Workplaces for Innovators in 2021. Our people-first philosophy is centered on the core ideas of diversity empowerment, impact, community, respect, and growth. You can learn more about our commitment to creating an inclusive and diverse workplace at https://www.gensler.com/careers#diversity.
