Accounting Assistant

The Accounting Assistant supports the maintenance of accurate financial records for Upstate Veterinary Specialties and all related entities. This role is responsible for accounting system and other UVS system entries, maintaining financial spreadsheets, posting and adjusting journal entries, reconciling financial transactions, allocating funds and expenses, and providing support for accounts payable, accounts receivable, payroll, and month-end and year-end accounting activities.

SCHEDULE

• Monday- Friday 9:00am-5:30pm; Onsite

RESPONSIBILITIES

• Manage daily cash handling, reconciliation, client payments, bank deposits, and payment partner transactions, including troubleshooting discrepancies.
• Support accounts payable and accounts receivable processes, including invoice management, payment plans, collections, credit card disputes, and account reconciliation.
• Prepare payroll files, journal entries, and monthly cost allocations by department and doctor.
• Assist with month-end and quarter-end closing activities, including expense allocations, intercompany transactions, sales and use tax filings, and financial reporting.
• Maintain accurate accounting records, spreadsheets, reports, and supporting documentation.
• Assist with reviewing accounts receivable, profit and loss statements, balance sheets, staffing reports, and other financial reports.
• Support the development and improvement of accounting processes and procedures to promote accuracy, efficiency, and compliance.
• Assist with financial projects, reporting, analysis, and other accounting duties as assigned.
• Perform other duties as assigned to support the Accounting and Finance team.

EDUCATION & EXPERIENCE

• 1+ years of experience in accounting or a related financial role.
• Associate's or Bachelor's degree in Finance, Accounting, Statistics, Economics, Mathematics, or a related field preferred; equivalent education and experience considered.
• Demonstrated technical and computer skills required.
• Experience with database systems preferred.
• Knowledge of QuickBooks Online preferred.
• High level of proficiency with Microsoft Excel preferred.

SKILLS & QUALIFICATIONS

• Strong attention to detail and accuracy when entering, reviewing, and reconciling financial information.
• Proficiency with Microsoft Excel and other computer applications, with the ability to learn and effectively use new accounting systems and software.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Working knowledge of basic accounting principles and practices, including accounts payable, accounts receivable, and account reconciliations.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies, research issues, and determine appropriate next steps.
• Effective written and verbal communication skills, with the ability to collaborate professionally with the Finance team and other departments.
• Ability to work independently, manage assigned responsibilities, and recognize when additional guidance or support is needed.
• Ability to maintain confidentiality and exercise discretion when handling financial, employee, and client information.
• Willingness to learn new processes and systems, adapt to changing priorities, and identify opportunities to improve efficiency, accuracy, and overall workflow.

What We Offer:

We believe in supporting our team so they can thrive.

• Fully Paid Medical, Dental & Long-Term Disability Insurance
• Retirement Plan with Company Match
• Generous PTO + Pet Insurance Stipend
• Uniform Allowance & Employee Appreciation Events
• Ongoing Learning & Professional Development Opportunities

Cailin has info.