Accounting Assistant
In this fast-paced department, the primary responsibilities involved in this role include registering new vendors, processing of invoices, preparing payment proposals, recording and management of samples, and processing of employee expenses. The incumbent will also be required to assist with various tasks related to general accounting, accounts payable and receivable, as well as the month end close, and annual audits.
Responsibilities:
Essential Duties and Responsibilities include the following: Other duties may be assigned. In this position, either directly or through others, the incumbent shall:
- Full cycle accounts payable: advising employees of the vendor registration process, register vendor in vendor registration system, verification of vendor bank accounts with phone calls to vendor, processing vendor invoices in N-ERP, matching of pre-request approvals to invoices, following up with depatrment managers for approval, processing weekly cheque run/payment proposals, and clearing of any outstanding open-items
- Prepare manual and provide training to employees on how to settle company expenses
- Verifying and processing of employee travel and operating expense reports
- Clearing of posting that were placed in the suspense account
- Responsible for full sample device administration: register new samples and test devices in GRND; print labels and place them on sample devices; distribute and assign sample and test devices to requestors, collect un-used sample devices and place them back in storage
- Carrying-out semi-annual audit and physical inspection of samples, reporting of any discrepancies from the audit
- Liaise with accounting teams from other subsidiaries on any accounting related issues or changes
- Responsible for document handling including filing and archiving documents and scanning documents into N-ERP
- Assist in making reports and ad-hoc tasks/projects as required
- Able to speak Korean is an asset
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
- Select the medical, dental, life, and disability insurance coverage that fits your needs.
- Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
- Augment your education with team member tuition assistance programs.
- Enjoy paid vacation time and paid holidays annually.
- Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
Skills Required
- Full-cycle accounts payable processing (vendor registration, invoice processing, payment proposals)
- Vendor bank account verification via phone and vendor registration system use
- Use of N-ERP for processing invoices, cheque runs, and scanning documents
- Prepare manuals and provide employee training on expense settlement
- Verify and process employee travel and operating expense reports
- Clear postings in suspense accounts
- Sample and test device administration in GRND (register, label, assign, collect, store)
- Conduct semi-annual physical audits of samples and report discrepancies
- Liaise with accounting teams at other subsidiaries on accounting issues
- Document handling including filing, archiving, and scanning into N-ERP
- Assist with month-end close, annual audits, reporting, and ad-hoc projects
- Ability to speak Korean
Ricoh USA, Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Ricoh USA, Inc. and has not been reviewed or approved by Ricoh USA, Inc..
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Healthcare Strength — The company offers comprehensive medical, dental, and vision plans with configurable options, plus disability, life insurance, and an EAP. Feedback suggests coverage breadth is solid, with some noting low copays in certain plans.
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Retirement Support — A 401(k) with company match is available starting on day one. Feedback suggests the program is competitive in scope even if the match level is viewed as only average by some.
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Flexible Benefits — A configurable benefits marketplace with options like pet insurance, employee discounts, tuition reimbursement, and the ability to purchase extra vacation days offers choice. Feedback suggests flexibility and add‑ons help round out total rewards even when base pay feels light.
Ricoh USA, Inc. Insights
What We Do
Ricoh USA is an information management and digital services company connecting technology, processes, and people. As part of a global leader, we create competitive advantage for over 1.4 million businesses and solve problems for companies large and small. Every day our more than 90,000 global employees serve a vast array of industries designing and optimizing end-to-end business solutions. At the forefront of innovation, we use a wide range of systems, platforms, and image technology to make data accessible to people faster and with more insight than ever before.
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