Accounting and Office Administrator

Accounting Administration

• Receive, review, organize and process purchase orders and supplier and subcontractor invoices with accuracy for approval and payment into Viewpoint (ERP) system.

• Data entry into Viewpoint.

• Complete data input for journal entries.

• Monitors and maintains vendor accounts to ensure payments are up to date.

• Complete bank deposits.

• Follow up on older open purchase orders and invoices that have not been approved.

• Review and prepare breakdowns for larger supplier invoices and credit cards.

• Respond to vendor inquiries received via email and telephone.

• Manage various vendor card programs.

• Prepare various reports and analysis as required.

• Prepare billings and invoices for projects.

• Assisting in cost tracking and analysis for projects.

• Review and process bi-weekly timesheets to submit to payroll.

• Equipment Yard accounting administration: Invoicing internally and externally using both Viewpoint and Orion. Navigation of ROI, utilization, and financial reports in Orion and Viewpoint

• Other accounting duties as assigned.

Office & Project Administration

• Backup receptionist duties for relief or coverage.

• Provide administrative support to other departments in the district.

• Assist with planning of events for district.

• Prepare subcontract documents and collect and update subcontract documents as required.

• Copy and scanning of project files.

• Other office or project administration as assigned

• Office Administration or Accounting diploma or equivalent experience.

• Related experience that demonstrates your ability to work well in an office environment is considered an asset.

• Proficient with MS Office software including; MS Excel, MS Word and MS Outlook.

• Experience using Viewpoint and Orion considered an asset.

• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges.

• Ability to work within tight deadlines and prioritization of work to achieve them.

• Strong organization skills.

• Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude.

• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment.

• Superior written and verbal communication skills.

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.