Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.
If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.
Position Description
Job Title: Accounting Administrator, Accounts Receivable
Reports To: Accounts Receivable Manager
FLSA Status: Non-Exempt
Location: Shared Services Office, Irving, TX (Hybrid)
Summary:
The Accounting Administrator provides administrative and operational support to centralized accounting functions by managing shared communication channels, processing mail and documentation, routing inquiries, and supporting workflow coordination. This role is responsible for ensuring timely intake, organization, and tracking of customer- and vendor-related correspondence while maintaining documentation standards, internal controls, and audit readiness. The Accounting Administrator performs administrative support activities only and does not perform invoice posting, billing, collections, or credit decision-making.
Essential Duties and Responsibilities:
Administrative & Communication Support:
- Monitor and manage shared accounting email inboxes.
- Review, tag, categorize, and route incoming emails to the appropriate accounting team or queue.
- Acknowledge receipt of inquiries when required and ensure timely handoff to the assigned owner.
- Answer incoming accounting-related phone calls; provide basic information and route calls appropriately.
- Maintain inquiry logs, call logs, or tracking records as required.
Mail Processing & Document Management:
- Receive, open, and process incoming and returned mail related to invoices, statements, checks, and general accounting correspondence.
- Prepare and mail customer invoices, statements, and vendor payments as directed.
- Identify address issues, undeliverable mail, or documentation gaps and route findings to the appropriate owner.
- Scan, index, and attach documents to customer or vendor records within Microsoft Dynamics 365.
- Maintain organized electronic and physical files to support audit readiness.
Workflow Coordination & Task Support:
- Accumulate invoices received through centralized inboxes and route them for review.
- Verify invoices and expenses include required approvals prior to routing.
- Create, assign, and track work items related to inquiries and documentation requests.
- Follow up on open administrative items to ensure timely resolution.
Data Accuracy & Controls Support:
- Identify and flag potential customer or vendor master data issues.
- Ensure documentation accuracy and retention in accordance with SOX and internal controls.
- Adhere to established accounting policies and procedures.
Competencies:
- Strong organizational and administrative skills
- Attention to detail and accuracy
- Professional communication and customer service orientation
- Ability to manage multiple priorities
- Accountability and compliance focus
Education/Experience:
- High school diploma or GED required; associate degree preferred
- 1–3 years of administrative or accounting support experience preferred
- Proficiency with Microsoft Office
- Experience with Microsoft Dynamics 365 preferred
Work Environment:
Corporate shared services office environment with moderate noise level. Hybrid arrangements may be available based on business needs.
Physical Demands:
Must be able to sit, stand, walk, bend, and reach during the workday. May be required to lift up to 25 pounds occasionally.
Meriton is an Equal Opportunity Employer
Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.
Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.
What We Do
Meriton has deep experience and a strong track record of success in the commercial HVAC industry. Our team makes long-term investments in top-tier, independent companies and brings them together to maximize our collective potential. Our portfolio has a footprint spread across 13 U.S. states between ten businesses: Air Equipment Company, CFM Company, Custom Mechanical Solutions, Engineered Equipment, Inc., HVAC RNTL, Integrated Cooling Solutions, Mechanical Products Nevada, Mechanical Products Southwest, Texas AirSystems and Vicon Equipment. For more information about our portfolio, visit our website. We are the leading network of exclusive manufacturers’ representatives in commercial and industrial HVAC equipment. Our business is driven by trusted relationships with manufacturer partners, building owners, contractors, engineers, and architects. At Meriton, our name embodies our team spirit and collaborative approach. It’s a combination of the words “merit” and “peloton”. Our company's legacy is rooted in the idea of 'merit' representing the hard work we put in to earn every win. Peloton, refers to cyclists who ride closely together to save energy and reduce wind resistance to help each other perform better in a race. That’s what we do here. Ride as a team. Reduce headwinds. Help each other grow, build and win. At Meriton we're Accelerating Excellence every day.
