Accounting Administrator-Accounts Payable-Coppell,TX

The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently.   Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Administration Supervisor or Operations Manager. 

• Work collectively with Regional Operations Management & Corporate Accounts Payables (AP):

• Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance 
• Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements.
• Performing reconciliation and retention of company and employee credit card transactions and documentation per processes. 
• Entry into accounting systems for item receipts of purchased materials and services.
• Communicate and follow up with vendors on discrepancies. 

• Support Regional Office Purchasing by:

• Creating purchase requisitions at the request of Regional Office Management for job related materials and services.
• Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed.
• Obtain vendor quotes, qualify & select vendor, create the Purchase Order and perform confirmation after delivery of PO ensuring minimum vendor qualifications are meet, i.e. Certificates of Insurance.
• Match invoices to the receipt register and verify that the attached packing slip and PO also match.
• Track and resolve open Purchase Orders. 
• Complying with Purchasing Policies, Processes and Procedures.

• Support for AR with Regional Operations Management & Corporate Accounts Receivable (AR) as needed:
  • Maintain accounts receivable customer files and records.
  • Proper processing and delivery of customer invoices including retention of customer job file and invoice per process.
  • Assist with month end closing responsibilities and comply with deadlines.
  • Review AR aging to ensure compliance and initiate collection efforts.
  • Handling of cash receipts per policy including Merchant processing of AR credit cards.
  • Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry.

• Assist with other ordering of office, janitorial, and kitchen supplies, utilizing company purchasing processes.
• Assist with receiving and transferring incoming calls. 
• General clerical duties including coping, scanning, and filing of vendor and customer records. 

• High school diploma (or G.E.D)
• Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper) experience
• Minimum of two (2) years recent experience with accounting software (such as D365) is preferred
• Good to excellent level of working knowledge of Microsoft Office suite to include Word, Outlook, and Power Point

Professional Qualifications:

• Embraces our Values, Vision, Mission and Company Culture
• Excellent communication skills with a spirit of customer service
• Ability to maintain a high level of accuracy in preparing and entering information
• Strong computer skills 
• High level of confidentiality -safeguarding vendor and customer information
• Strong organizational and prioritizing skills
• Excel and data entry skills
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders
• Organizational, detail oriented and multi-tasking skills
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor

Physical Requirements & Working Conditions:

Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting of up to 10 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements:

Must be able to work in a high functioning team environment.  Display the highest levels of honesty, integrity, and professionalism.  Take pride in your work and in the company.   Communicate openly and strive for peak performance in daily tasks.  Know and deliver the quality service MEI’s customers have come to expect. 

This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements.