Accounting Administrative Assistant

Accounting Administrative Assistant – Livonia, Michigan (IN-PERSON)
Job Summary:
Prism Specialties, a dynamic and rapidly growing disaster restoration company in Livonia, MI, is seeking a dedicated and detail-oriented Accounting Administrative Assistant to support the Controller. This full-time, in-office position requires an individual who thrives in a fast-paced environment and can effectively manage a wide range of accounting and administrative tasks. The successful candidate will demonstrate the ability to handle multiple assignments simultaneously while maintaining accuracy and urgency.
Key Responsibilities:

• Collaborate with the Controller to ensure smooth accounting operations, including processing payments, auditing invoices, and performing account reconciliations (Accounts Payable and Accounts Receivable).
• Maintain accurate records of labor, equipment, and material usage, and input data into the accounting system to generate invoices.
• Review and audit complex invoices to ensure accuracy and compliance.
• Reconcile credit card statements and process expense reports within the company’s software program.
• Maintain and update reports, sales data, and other essential records to support financial operations.
• Communicate professionally with internal teams, contractors, adjusters, and customers, providing updates and addressing inquiries as needed.
• Assist in the preparation of financial reports and other accounting-related documentation.
• Perform administrative duties, including maintaining organized files, answering calls, and managing emails in a professional manner.
• Support the organization with various office tasks to ensure efficient office operations.
• Handle after-hours calls when necessary.

Qualifications:

• Minimum of 5 years of administrative and accounting experience, with a focus on accounts payable, accounts receivable, and invoicing.
• Proficient in QuickBooks Desktop and general accounting principles.
• High proficiency with Microsoft Office applications, particularly Excel, and the ability to efficiently manage multiple tasks.
• Strong organizational and time-management skills, with a proven ability to work under pressure and meet tight deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with various stakeholders.
• Ability to work independently, take initiative, and maintain a high level of accuracy in all tasks.
• A minimum of a 2-year college degree is preferred.

Perks & Benefits:

• Competitive pay ($22/hour).
• 401(k) matching.
• Flexible Spending Account (FSA).
• Comprehensive benefits package including dental, medical, and vision coverage.
• Short and Long-Term Disability Insurance.
• Company-paid life insurance.
• Generous Paid Time Off (PTO).
• Excellent company culture with growth opportunities.

Job Type: Full-time
Schedule: Day shift, Monday to Friday
If you are a motivated, self-starting individual with a strong background in accounting and administrative support, we encourage you to apply and join the Prism Specialties team!