Accounting & Administration Executive

HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none. And of course we have an amazing team! Our people, Team HBX Group, are the beating heart of the company who we encourage to ‘move fast, dream big and make the difference’ every day. In fact, we believe that it is tech + data + people that truly sets us apart in the market, alongside our ‘global approach, local touch’ mentality. We’re headquartered in Palma, Mallorca and employ around 3,500 people worldwide.

The purpose of this role is to ensure the accurate and efficient management of the company’s financial and administrative processes, with a particular focus on supplier accounting, payments and expense control.

This position plays a key role in maintaining the integrity of financial statement, ensuring compliance with internal and external audit standards, and supporting the Finance Department through proactive coordination with other teams.

By guaranteeing that all accounting activities (including invoice processing, provisions and reconciliations) are completed in a timely and compliant manner, the Accounting & Administration Executive contribute directly to the company’s financial reliability, operational efficiency and overall business performance.

Accountabilities

• Coordination and scheduling of supplier payments, ensuring timely and accurate financial disbursements through the implementation of efficient systems and process oversight.
• Maintain precise and timely records of business travel expenses of employees.
• Allocate all payments correctly to invoices/supplier accounts and ensure accurate tracking of open balances.
• Ensure accurate recording of all company expenses, including invoices and provisions.
• Support internal and external audits by providing the required documentation and reconciliations.
• Management and coordination with the different teams of the internal controls required on a monthly basis.

Skills

• Strong interpersonal and communication skills.
• Solid analytical skills and ability to manage multiple priorities.
• Understanding of internal and/or external audit controls.
• Strong organizational and problem-solving abilities.
• Accuracy and attention to detail in accounting records.
• Support, collaboration and coordination with other teams.
• Proficiency in Microsoft Excel and Word, with the ability to create and manage financial reports and documentation efficiently.
• Good command of written and spoken English, enabling effective communication with suppliers and colleagues of the Group.

​Experience

• Minimum 2-3 years in accounting or finance roles involving supplier management, invoice posting, and payment coordination.
• Previous experience within internal or external audit processes is highly valued.
• Familiarity with ERP (SAGE X3)

You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.

As well as an attractive benefits package you will be able to work: 

• Within an innovative, engaging and multicultural environment.

• Have the opportunity to build strong and lasting business relationships and friendships from around the world.

• Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.