The University of Saint Mary is conveniently located a short 30 minutes’ drive from Parkville, Shawnee, Basehor and Kansas City, Kansas. USM offer all full-time employees Medical, Dental, Vision, University Paid Basic Life & AD&D, Short and Long-Term Disability along with a generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old.
THE HISTORY OF THE UNIVERSITY OF SAINT MARY:
The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 100 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.
POSITION SUMMARY:
Responsible for managing the financial aspects of federal grants and Title IV student aid funds received by an institution, ensuring compliance with all applicable regulations by tracking expenditures, preparing reports, monitoring budgets, and coordinating with program managers and administrators to maintain accurate financial records related to these funding sources. Prepare, analyze, and maintain financial records. Responsible for account reconciliations, cashflow monitoring, grant reporting, and assistance to all other business office positions as needed.
ESSENTIAL FUNCTIONS:
- Assist with accounting functions to include account reconciliations, creating, reviewing, and posting journal entries.
- Grant Administration: Review expense activity to ensure federal compliance; request funds from grant agency; and report financials to the grant agency.
- Financial Aid Title IV Administration; request funds from G5(Department of Education), complete necessary bank transfers, complete journal entries, and reconcile accounts.
- Providing timely financial reports to program managers on grant and Title IV fund usage.
- Staying updated on all federal regulations and guidelines related to grant and Title IV funding.
- Ensuring compliance with reporting requirements, including submission of timely and accurate financial reports to funding agencies.
- Ensure internal controls are followed to mitigate risks and safeguard grant funds
- Forecast and monitor cash flow to ensure sufficient funds are available.
- Assist in check log, remote deposits, and bank deposits.
- Daily reconciliation of cash, credit card and ACH receipts including journal entries
- Month-end close duties as assigned.
- Assist in maintaining the general ledger and chart of accounts.
- Other ad hoc reports and projects as requested.
- Supports various business office functions during peak periods.
- Perform additional duties as assigned.
- Bachelor’s degree preferred
- Experience in grant accounting/fund accounting preferred
- Higher education experience preferred
- Knowledge of US GAAP, internal controls and financial reporting
- Highly organized and detail oriented
- Effective interpersonal and communication skills
- Proficient in Microsoft Office with advanced proficiency in Excel
- Effective analytical and problem-solving skills
- Affinity with the Mission of the University of Saint Mary
TO APPLY:
Submit a cover letter, resume and contact information for at least three current professional references.
Saint Mary is an Equal Opportunity Employer.
Skills Required
- Bachelor's degree
- Experience in grant accounting or fund accounting
- Higher education experience
- Knowledge of US GAAP, internal controls, and financial reporting
- Highly organized and detail oriented
- Effective interpersonal and communication skills
- Proficiency in Microsoft Office, including advanced proficiency in Excel
- Effective analytical and problem-solving skills
- Affinity with the Mission of the University of Saint Mary
What We Do
The University of Saint Mary is a Catholic applied-liberal-arts university in Leavenworth, Kansas, founded by the Sisters of Charity of Leavenworth. It offers more than 30 undergraduate programs, master's programs, and three doctoral programs, with study available in Leavenworth, Overland Park, and online. Its mission is to help students of diverse backgrounds realize their potential and prepare for value-centered lives and careers that contribute to society.
