The Role
Lead administrative support for an academic department: manage budgets, compliance and accreditation, maintain student and curriculum records, coordinate faculty contracts, hiring and scheduling, and support recruitment, admissions, orientation, and graduation activities.
Summary Generated by Built In
Under minimal supervision, responsible for leading the administrative support for the department's academic mission to ensure compliance with standards set by internal and external regulating bodies. Facilitates and coordinates various academic activities, maintains records, databases, provides curriculum information, manages the application process and maintains documentation for continued accreditation.
Responsibilities
- Oversees the day-to-day administrative support operations of an academic department including the budgetary management and acquisition of supplies/materials.
- Maintains program tracking and compliance, annual submission for re-accreditation and assists faculty with class scheduling, correspondence and other administrative tasks.
- Oversees the preparation and maintenance of the contracts with adjunct faculty or clinical practicum sites.
- Assists with preparation for hiring, advertisement, scheduling and coordination for interviews.
- Maintains academic records on all students in accordance with Institutional policies and accreditation guidelines.
- Oversees completion of learning outcome evaluations of all students.
- Provides assistance with the coordination of student recruitment, interview for admissions, orientation and graduations events.
- Assists with scheduling and administration of students' comprehensive examinations at the end of graduate studies.
- Performs all other duties as assigned.
- Demonstrated business acumen in managing budgets, contracting and funding sources.
- Ability to evaluate and plan human resources needs, recruit and supervise personnel.
- Strong verbal, written and interpersonal communication skills.
- Ability to serve as a resource to faculty, staff and students.
- Ability to work in a dynamic, interdisciplinary environment and capable of self-direction with long periods of indirect supervision.
Education:
- Bachelor's Degree degree in Business Administration, Education, or related field is required.
Experience:
- Five (5) years experience is required; may require specific experience in curriculum development.
This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
About Us Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Skills Required
- Bachelor's degree in Business Administration, Education, or related field
- Five years of relevant experience
- Experience with curriculum development (may be required)
- Demonstrated business acumen in managing budgets, contracting, and funding sources
- Ability to evaluate and plan human resources needs, recruit and supervise personnel
- Strong verbal, written, and interpersonal communication skills
- Ability to serve as a resource to faculty, staff, and students
- Ability to work independently in a dynamic, interdisciplinary environment
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The Company
What We Do
UT Health San Antonio™, one of the country’s leading health sciences universities, is the leader in south/central Texas funding for the National Institutes of Health (NIH). The university’s schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have produced more than 33,000 alumni. The $806.6 million operating budget supports four campuses in San Antonio and Laredo, and is the primary driver of its community’s $37 billion biomedical and health care industry. For more information on the many ways “We make lives better®,” visit uthealthsa.org.
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