Responsibilities
- In partnership with the 1st Assistant cultivate a welcoming and professional environment representing the office of the CEO, including daily support, task management, and regular debriefs to assess priority tasks and items for follow-up
- Reserve conference rooms, manage visitor lists, and liaise with building security for upcoming guest access
- Coordinate and confirm restaurant reservations, arrange daily lunch orders for the CEO and guests as needed
- Maintaining general office upkeep and functionality, including but not limited to restocking snacks and supplies, incoming/outgoing mail, facilitating repairs, framing and installation of artwork
- Reconcile and process monthly expense reports; direct documents to appropriate parties for signature, approval, filing
- Organize and maintain business and personal filing systems, contact lists, shared databases
- Manage gift giving for select birthdays, holidays, and special occasions, including researching gift options, presenting to CEO for selection, and coordinating purchase and delivery
- Support the 1st Assistant in greeting visitors and clients, calendar management, and scheduling across internal departments as needed
- Support the 1st Assistant in coordinating travel logistics, including booking ground transportation, event tickets, catering orders, accommodations, and processing of documentation (e.g., passport/visa)
- Arrange for screening materials (e.g., DCPs) to be delivered and viewed at the CEO’s home theater
- Schedule and manage personal appointments for the CEO as needed
- Assist with family-related scheduling and personal errands as needed
- Perform ad hoc duties and special projects as needed
Requirements
- 1+ years of administrative experience in entertainment industry, preferably at an agency or management firm
- Strong project and time management, strategic thinking and problem-solving skills
- Resourceful, proactive, reliable, and assertive when necessary
- Ability to communicate effectively and efficiently through strong written and verbal correspondence with all levels of management
- Extreme attention to detail and ability to prioritize effectively in any situation
- High level of discretion, proven ability to handle confidential and sensitive information
Similar Jobs
What We Do
About Skydance Media
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter.
About Skydance Interactive
Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA.
About Animation
In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly
