Division: Commercial
Department: 1031 Exchange
Reports to: Director of Specialty Deposits
Status: Non-Exempt / Non-Officer
Grade: 8
Actual compensation within the pay range will be determined based on factors including, but not limited to, skills, prior relevant experience, and specific work location.
Location: Braintree, MA
Purpose/Objective:
Manages and tracks all aspects of section 1031 exchanges from client in-take to creation of documents and coordination of closings. Interacts with clients and their representatives as well as internal bank colleagues to efficiently and accurately set-up, manage and close exchange transactions.
Key Accountabilities:
- Prepare accurate exchange documents from templates and from previous versions.
- Revise exchange documents and be able to accurately track change
- Communicate by phone, email and in writing with clients, their representatives (attorney) and other parties involved in the transaction to collect information, provide information, obtain signature pages and send document
- Timely and accurate organization and maintenance of electronic and paper fil
- Prepare invoices and track invoice payments and receivable
- Accurately enter information in the transaction database.
- Monitor key exchange deadline
- Obtain customer CIP information including tax ID numbers and organizational documents.
- Develop an understanding of basic requirements of 1031 exchange
- Coordinates meetings, travel, events and trade show
- Manages executive calenda
- Perform certain office manager related duties including ordering supplies and scheduling and maintaining the conference room.
- Providing administrative support to lending staff
Education:
- Associate’s degree or equivalent experience
Experience:
- 3- 5 years of experience in a fast-paced banking, legal or administrative support environment
Skills & Knowledge:
- Excellent organizational skills and attention to detail in a fast-paced environment is required
- Excellent written and telephone communication skill
- High degree of proficiency with Microsoft Word and Microsoft Outlook
- Familiarity with and ability to function within a MS Access database
- Excellent proofreading and analytical skills
- Proficiency with Adobe Acrobat X Pro
- Proficiency with Windows XP Operating System, including opening and saving of shared documents on a network computer
- Demonstrated ability to communicate professionally and courteously
- Ability to simultaneously work on multiple tasks
Beacon Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. If you would like to contact us regarding the accessibility of our website, need assistance completing the application process, or would like to request alternative methods of applying, please contact us at [email protected].
Skills Required
- Associate's degree or equivalent experience
- 3-5 years of experience in a fast-paced banking, legal, or administrative support environment
- Excellent organizational skills and attention to detail
- Excellent written and telephone communication skills
- Proficiency with Microsoft Word and Microsoft Outlook
- Familiarity with and ability to function within a Microsoft Access database
- Excellent proofreading and analytical skills
- Proficiency with Adobe Acrobat X Pro
- Proficiency with Windows XP, including opening and saving shared network documents
- Professional and courteous communication skills
- Ability to work on multiple tasks simultaneously
What We Do
Beacon Bank is a publicly traded, relationship-driven, full-service regional bank serving the Northeast with tailored financial solutions and personalized service. It provides a comprehensive suite of banking solutions, including commercial, cash management, asset-based lending, retail, consumer, and residential products and services, and has been recognized as one of America’s Best Regional Banks by Newsweek.
.png){kind=logo}
