18 HIPAA-Compliant Email Services Providers Helping Companies Secure Patient Data

Olivia McClure
January 15, 2021
Updated: March 22, 2021
Olivia McClure
January 15, 2021
Updated: March 22, 2021

As technology continues to transform countless industries, healthtech has emerged as one of the world’s fastest-growing and promising sectors. According to a study from Silicon Valley Bank, venture-backed financing for healthtech startups has grown by 25 percent since 2015, with many companies valued at over $1 billion. 

For founders of healthtech companies, forging innovations within the healthcare industry means more than developing an easy-to-use app. In truth, protecting patients’ sensitive data is essential to building a successful healthtech company, and it requires adhering to the Health Insurance Portability and Accountability Act (HIPAA). As outlined by the Digital Guardian, HIPAA mandates that organizations with access to protected health information, or PHI, must have the proper security measures in place before collecting patient data. 

In response to this need for patient information protection, many companies have dedicated themselves to delivering HIPAA-compliant email services. Employing technologies like AI and blockchain, these organizations help companies within the healthcare space secure patient emails and prevent HIPAA breaches. These providers often offer automated spam blocking, virus checking, email access auditing, and more as a part of their end-to-end email encryption solutions. 

Here’s our pick of the top 18 HIPAA-compliant email services providers helping companies secure patient data. 

HIPAA-Compliant Email Services Providers You Should Know

  1. Virtru
  2. Barracuda
  3. Hushmail
  4. LuxSci
  5. ProtonMail
  6. Paubox
  7. MaxMD
  8. MailHippo
Virtru HIPAA-compliant email
Virtru

Virtru

Founded: 2012

What they offer: Virtru offers a wide range of privacy solutions. Their end-to-end email encryption service includes third-party access prevention, sensitive data control, and email and attachment access auditing. Virtru’s HIPAA-compliant email and file-sharing encryption is designed to fit within companies’ pre-existing infrastructure, providing constant protection for PHI and medical records and granular audit trails. 

Who uses it: Omada Health, Brown University, Netflix, and Bancroft. 

 

Barracuda HIPAA-compliant email
Barracuda

Barracuda

Founded: 2002

What they offer: Barracuda specializes in enterprise-grade, cloud-based security solutions, including email protection. The company offers AI-powered total email protection, which involves email filtering, spam blocking, encryption, archiving, and backup. Barracuda’s approach to HIPAA compliance includes protection of patient records, corporate and patient financial data, HR records, strategic planning documents, and more.

Who uses it: Delta Airlines, Panasonic, Sallie Mae, and UCLA.

 

Hushmail online whiteboard software
Hushmail

Hushmail

Founded: 1998

What they offer: Hushmail offers a broad range of encrypted email, web form and e-signature services. Their HIPAA-compliant email solution includes built-in encryption, email archiving, and a Business Associate Agreement (BAA). With Hushmail, healthcare organizations can also send secure messages protected with a passphrase or security question to clients that use services like Gmail and Hotmail.

Who uses it: Healthcare organizations, small businesses, law firms, nonprofits, and others. 

 

Egress HIPAA-compliant email
Egress

Egress

Founded: 2007

What they offer: Egress specializes in numerous aspects of email security. Using contextual machine learning, the company enables healthcare companies to send HIPAA-compliant emails and attachments, and measure and quantify the risk of a HIPAA breach. Egress’ intelligent email security solution involves content and recipient domain analysis, message-level encryption, comprehensive data search, and more.

Who uses it: Epiphany Healthcare, NHS, Ladbrokes, and The National Archives. 

 

Identillect HIPAA-compliant email
Identillect

Identillect

Founded: 2010

What they offer: Identillect provides secure email and e-signature solutions. Their email security services include HIPAA compliance, control over recipients’ printing privileges and content downloads, and secure access from any device. Identillect also uses ethereum blockchain technology to verify emails.

Who uses it: Healthcare organizations, financial institutions, real estate agents, and others. 

 

LuxSci HIPAA-compliant email
LuxSci

LuxSci

Founded: 1999

What they offer: LuxSci offers a broad range of HIPAA-compliant email communications services. Their HIPAA-compliant solutions encompass email marketing, high-volume sending, day-to-day email hosting, and SMTP connections. Additionally, LuxSci provides web hosting as well as secure web and PDF form solutions.

Who uses it: Hinge Health, Delta Dental, Eurofins, and Gannett. 

 

MailHippo HIPAA-compliant email
MailHippo

MailHippo

Founded: 2015

What they offer: MailHippo specializes in delivering HIPAA-compliant email services. The company’s HIPAA-compliant platform encrypts email body copy and attachments, keeping track of access to messages including authorized users, IP addresses, and more. MailHippo is compatible with a wide range of email providers.

Who uses it: Healthcare professionals.

 

ProtonMail HIPAA-compliant email
ProtonMail

ProtonMail

Founded: 2014

What they offer: Founded by physicists and engineers from Switzerland’s CERN laboratory, ProtonMail provides a variety of encrypted email services. Their HIPAA-specific email security solution involves end-to-end encryption, account owner authentication, automated virus checking, and more. ProtonMail also offers GDPR-compliant email and other IT security services.

Who uses it: United People Global and others. 

 

RMail HIPAA-compliant email
RMail

RMail

Founded: 2000

What they offer: RMail provides a variety of encrypted email and e-signature solutions. The company offers a HIPAA-compliant email service, which involves advanced open and delivery tracking and proof. Additionally, RMail specializes in HIPAA-compliant secure file-sharing, email automation, and inadvertent email prevention.

Who uses it: Southwest Airlines, Amgen, USDA, and the United Nations. 

 

Paubox HIPAA-compliant email
Paubox

Paubox

Founded: 2015

What they offer: Paubox delivers email security services for modern healthcare organizations. Their HIPAA-compliant email marketing solution allows organizations to send and store PHI securely, easily update patients through secure email, and compose personalized emails. Paubox also offers a HIPAA-compliant email API that boasts comprehensive client libraries and real-time analytics.

Who uses it: Christie Clinic, Inclusa, MedPlus Solutions, and Vivent Health. 

More on Healthtech21 Companies Offering HIPAA-Compliant Texting Technologies and Modernizing Healthcare

 

NeoCertified HIPAA-compliant email
NeoCertified

NeoCertified

Founded: 2002

What they offer: NeoCertified is a secure communications provider that focuses on email encryption. The company offers a HIPAA-compliant email service, which includes access and audit controls, person or entity authentication, and transmission security. NeoCertified’s technology integrates with Gmail, Microsoft Edge, Outlook Mail, and Office 365.

Who uses it: Healthcare organizations, educational institutions, nonprofits, and others.

 

HIPAA Vault HIPAA-compliant email
HIPAA Vault

HIPAA Vault

Founded: 1997

What they offer: HIPAA Vault delivers HIPAA compliance through a wide range of managed security and cloud services. The company offers a HIPAA-compliant email solution for Outlook, which includes unlimited archive storage, anti-virus and anti-malware, inbox management, and more. Additionally, HIPAA Vault provides HIPAA-compliant WordPress development.

Who uses it: Healthcare organizations. 

 

Aspida Mail HIPAA-compliant email
Aspida Mail

Aspida Mail

Founded: 2013

What they offer: Aspida Mail is dedicated to offering compliant technology solutions that help businesses meet healthcare regulations. The company’s HIPAA-compliant email solution is compatible with a wide range of programs including Outlook, Google Apps for Business, and Windows Live Mail. Aspida Mail also offers enterprise-grade disaster recovery and firewall protection.

Who uses it: Healthcare organizations.

 

MaxMD HIPAA-compliant email
MaxMD

MaxMD

Founded: 2010

What they offer: MaxMD is a healthcare IT firm that provides a variety of security solutions. Their HIPAA technical safeguards include access control, encryption and decryption, audit controls, entity authentication, and transmission security. Additionally, MaxMD offers a clinical message integration hub, an intelligent event notification service, patient direct messaging, and more.

Who uses it: Healthcare organizations. 

 

Enterprise Guardian HIPAA-compliant email
Enterprise Guardian

Enterprise Guardian

Founded: 2007

What they offer: Enterprise Guardian, or EnGuard, focuses specifically on delivering HIPAA-compliant email. The company’s HIPAA-compliant email service includes access and privacy control, transmission security, and integrity and audit controls. Enterprise Guardian also offers HIPAA-compliant telehealth and HIPAA-compliant cloud storage, secure file sync and sharing solutions.

Who uses it: Greater Houston Behavioral Health Group, Alliance Sound Imaging, and Greenfield Rehabilitation Agency. 

 

MD OfficeMail HIPAA-compliant email
MD OfficeMail

MD OfficeMail

Founded: 2011

What they offer: MD OfficeMail offers its security services to small and large clinics and hospitals. Their HIPAA-compliant email service boasts end-to-end encryption, intelligent automation, secure online patient forms, and more. MD OfficeMail also provides email archiving and data backup.

Who uses it: Healthcare organizations. 

 

Mimecast HIPAA-compliant email
Mimecast

Mimecast

Founded: 2003

What they offer: Mimecast is a cybersecurity provider that delivers solutions for a wide range of industries, including healthcare. The company’s HIPAA-compliant email solution includes ransomware infection prevention, email outage elimination, and encrypted mail messages. In addition, Mimecast offers awareness training and archiving, risk, and compliance.

Who uses it: Educational institutions, healthcare organizations, government agencies, and others. 

 

MailProtector HIPAA-compliant email
MailProtector

MailProtector

Founded: 1999

What they offer: MailProtector offers a broad range of cloud-based email security, management, and hosting services. The company offers end-to-end, HIPAA-compliant email encryption, which involves simply wrapping an email’s subject in brackets. MailProtector also adds extra security to the process by asking email recipients to view messages through a secure link, which expires 15 minutes after delivery. 

Who uses it: Healthcare organizations and others. 

Up Next4 Tips for Designing Telehealth Tools That Are Patient-Centric

 
Images via Shutterstock and listed companies.

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