Jobs at Wilson Sonsini Goodrich & Rosati

Provides administrative and recruiting support for law school hiring, including event planning, data entry, applicant and resume processing, interview scheduling, correspondence, summer associate program support, and special projects. The role requires accurate handling of confidential information, strong organization and communication skills, proficiency with Microsoft Office and applicant tracking systems, and flexibility to work overtime.

Supports lateral attorney recruiting and onboarding through resume review, GPA calculations, applicant tracking, conflicts and background checks, documentation, candidate communications, deadline monitoring, recruiting events, and reporting. Maintains accurate confidential records, coordinates with recruiters and firm personnel, answers onboarding questions, and follows up on outstanding requirements to ensure new hires start on schedule.

Coordinates lateral attorney recruiting across East Coast, London, and Brussels offices. Responsibilities include candidate screening, interview scheduling across time zones, candidate communications, European employment documentation, recruiting events, applicant tracking, reporting, onboarding coordination, process improvement, and confidential records management. The role partners with recruiters, hiring partners, HR, professional development, and international office teams to support a smooth and compliant hiring experience.

Analyzes marketing and CRM data, builds KPI dashboards, provides campaign and business development recommendations, and manages Salesforce administration, automation, audits, permissions, and data quality. The role validates integrations, supports migrations, troubleshoots system discrepancies, identifies enrichment opportunities, and provides user onboarding, training, and documentation. It collaborates across marketing and business development teams to improve prospecting, relationship management, cross-selling, client acquisition, and retention.

Manage high-value client account portfolios within the Finance team, supporting partners with billing, collections, fee arrangements, financial policies, and client requirements. Oversee timely billing, receivables, dispute resolution, financial analysis, and performance reporting. The role requires strong communication, negotiation, analytical, organizational, and client service skills, along with law firm finance experience and proficiency in Aderant or comparable legal finance software, Excel, and Word.

Oversee daily operations of the London office, including reception, facilities, maintenance, health and safety, vendors, office services, and administrative teams. Manage contractors, purchase orders, inventories, compliance assessments, emergency procedures, staffing schedules, and office events. Coordinate engagement initiatives, maintain office records, support special projects, and foster a safe, inclusive, and well-organized workplace for attorneys and staff.

Supports attorneys and clients on corporate formations, governance, compliance, financings, securities filings, and transactions. Prepares legal documents, board and stockholder consents, filings, due diligence materials, and closing processes. Manages capitalization records and equity administration using platforms such as Carta, Pulley, and Shareworks, including Rule 701 analysis. Maintains corporate records, minute books, and client files while coordinating with clients, investors, directors, auditors, and other stakeholders.

Leads the London finance function, advising partners and coordinating with US finance teams. Oversees accounting operations, controls, SRA regulatory compliance, billing, collections, VAT processes, budgeting, forecasting, reporting, and variance analysis. Manages and develops a team of 3–4 finance professionals while supporting revenue performance, audits, and cross-border financial operations.

Supports new business intake and conflicts management by conducting conflict searches, corporate ownership research, AML/KYC due diligence, and client and matter intake processing. The role analyzes potential conflicts, coordinates with attorneys and administrative teams, maintains accurate billing and intake records, and contributes to process improvements and special projects while safeguarding confidentiality.

Supports business development initiatives for the corporate life sciences practice, including client and prospect research, pipeline tracking, CRM reporting, pitches, proposals, industry events, and market intelligence. Coordinates campaigns and stakeholders across offices and practice groups, monitors industry developments, identifies client opportunities, and prepares polished attorney- and client-facing materials. The role requires managing multiple projects, exercising discretion, and supporting occasional events and travel.

Supports trademark clearance, prosecution, renewals, maintenance, docketing, global filings, trademark searches, watch notices, TTAB actions, UDRP complaints, copyright applications, and Customs recordations. Communicates with attorneys, clients, vendors, and foreign counsel; reviews specimens, manages deadlines and file transfers, prepares USPTO filings and non-substantive responses, and maintains accurate records in WebTMS. The role requires strong organization, communication, judgment, attention to detail, and knowledge of U.S. and international trademark procedures.

Supports attorneys in complex civil and technology litigation matters by preparing court filings, conducting legal and docket research, managing discovery and eDiscovery vendors, organizing case records, tracking deadlines, and preparing for hearings and trials. The role also involves coordinating with clients, witnesses, opposing counsel, and court personnel, with occasional in-person trial attendance and overtime as needed.

Manage and enhance the firm’s information security systems, threat lifecycle, incident response, risk management, and security technology. Review and investigate security events, coordinate threat mitigation, lead third-party assessments, design scalable security environments, provide security consulting, and support users. The role requires expertise in SIEM, network and endpoint security, cloud technologies, incident response, Linux, and enterprise security controls.

Support litigation teams by performing federal, state, appellate, ADR, and administrative e-Filings; handle complex and emergency filings, review documents for court formatting, maintain e-Filing credentials and docketing systems, coordinate service and chambers copies, and train colleagues on e-Filing and administrative procedures.

Owns end-to-end RFP responses and competitive pitches, including strategy, writing, editing, project management, attorney coordination, visual storytelling, and final submission. Develops proposal templates, playbooks, content libraries, matter narratives, and experience write-ups. Partners with attorneys, business development, communications, and marketing teams, monitors matters for relevant experience, improves proposal processes, and mentors junior colleagues.

Lead end-to-end IT projects within a PMO, managing a portfolio focused on AI, automation, and digital innovation. Drive governance, prioritization, stakeholder alignment, plans, budgets, risk management, vendor coordination, change management, and executive reporting to deliver measurable business outcomes and adoption.

Support corporate attorneys on entity management and transactions: prepare and file formation documents, draft minutes and consents, manage due diligence and closings, handle equity and capitalization records (Carta/Pulley/Shareworks), perform blue sky and EDGAR filings, process stock/option administration, and maintain corporate records and minute books.

Provide senior litigation paralegal support for complex civil and corporate matters: perform legal research, prepare and file court documents, manage discovery and eDiscovery (Relativity), supervise vendors, maintain logs/calendars, assist trial preparation and logistics, and interact with clients, experts, opposing counsel, and court personnel.

Manage daily processing and posting of client payments, reconciliations, and accounts receivable reporting. Maintain client account records, administer retainers/trusts, apply advances to fees, oversee refunds and trust-to-operating transfers, assist month-end close, develop AR procedures, ensure compliance with legal billing and trust accounting standards, and identify process improvements.

Support trademark prosecution and maintenance for tech and life-sciences clients: conduct clearance searches, prepare and file USPTO and foreign trademark and copyright applications, manage docketing and watch services, coordinate with clients and foreign counsel, assist with enforcement proceedings and TTAB/UDRP matters, and maintain records in WebTMS.