Jobs at William & Mary

The Administrative and Fiscal Coordinator supports administrative and fiscal functions, facilitates training, manages personnel processes, and ensures efficient operations for the Dean’s Office.

Manage and support university websites and web platforms: provide CMS support and training, develop and edit web content, maintain documentation, lead web projects, and coordinate cross-functional communications to ensure brand-aligned, accessible digital communications.

Lead administration of planned and testamentary gifts, oversee life-income and complex gift compliance, coordinate with trustees and advisors, manage reporting/auditing, supervise Gift Planning Administrator, and support advancement leadership on gift planning strategy and performance management.

Lead planned giving strategy and operations: cultivate and manage planned gift pipeline and small prospect portfolio, draft and review complex gift/legal documents, maintain CRM records, oversee gift administration staff, ensure reporting, stewardship, and compliance for university and foundation gift commitments.

Serve as the Law School’s principal major gifts officer: manage a 125–150 prospect portfolio, qualify and solicit $50,000+ gifts, coordinate prospect research and proposals, steward donors, manage volunteer/board engagement, negotiate and document foundation gift agreements, and support advancement strategy and communications. Hybrid role based in Williamsburg with extensive regional travel.

William & Mary Department of Physics seeks a postdoctoral researcher in theoretical quantum matter to join Daniele Guerci's group. Responsibilities include conducting analytical and/or computational research on interacting electron systems (topics: unconventional superconductivity, fractionalization, electronic crystallization). One-year appointment (possible second year), starting Aug 10, 2027. Applicants must submit CV, cover letter, and research statement; references requested later for long-listed candidates.

Lead development, allocation, monitoring, and evaluation of the university operating budget (~$600M+). Provide financial forecasting, six-year planning, state/federal legislative impact analysis, ERP/Workday financial system leadership, reporting to executive leadership and Board, manage budget office staff, and deliver consultative training and reconciliations across campus units.

Manage electronic resources and maintain online catalog records (50%); perform complex cataloging and metadata work across formats (40%); develop policies, supervise student assistants, liaise with university systems, handle physical processing and invoicing, and pursue professional development (10%).

The Fisheries Research Specialist conducts and leads research projects in the field and lab, develops proposals, manages data, and oversees staff training.

Collect, code, and quality-assure open-source data for AidData's Chinese Financing for Transition Minerals (CFTM) dataset. Perform specialized research on critical mineral end-use manufacturing, financing, and Chinese private-sector operations; synthesize findings and support dataset expansion.

Manage day-to-day financial operations for the W&M Alumni Association including AP/AR, reconciliation, revenue reporting, gift processing, fixed assets, and payroll-related documentation. Develop and maintain SOPs, train staff, oversee departmental purchasing/workflow, ensure tax and compliance filings, and serve as PCI Merchant Manager. Support project budgeting and maintain donor records and reconciliations.

Teach Stagecraft and technical theatre with an emphasis on production stage management. Handle properties management and sound/projections. Manage a 3-3 teaching load.

Provide administrative and event support for Alumni Experiences & Services at the Alumni House. Serve as first point of contact, manage registrations/payments, maintain alumni records and CRM data, assist budgeting and vendor coordination, support venue rentals and onsite event operations, manage commemorative brick program, track program data and feedback, and help execute marketing and social media for alumni programs. Role requires customer service, travel coordination, and occasional evening/weekend work.

Manage daily administration, HR, fiscal, procurement, communications, outreach, and facilities for nine legal clinics and an interdisciplinary center. Oversee support staff, case management, client intake, events, marketing, billing for certificate courses, and training/supervision of students and faculty. Support veteran-focused programs and ensure data security and policy development.

Manage a portfolio of major gift prospects for interdisciplinary initiatives, identify and qualify donors, cultivate and solicit gifts ($50,000+), prepare proposals and briefings, coordinate cross-campus advancement partnerships, support volunteer/advisory boards, and manage gift agreements and stewardship for the William & Mary Foundation.

Provide administrative and programmatic support for the Department of Theatre & Performance, including front-desk duties, calendar and event coordination, travel and procurement assistance, records management, faculty and student hiring support, course scheduling, website/communications updates, and liaising with campus units to ensure compliance with university policies and procedures.

The Instruction & Research Librarian will provide instruction and research support, collaborate with faculty, and engage in professional development at William & Mary Libraries.

The Assistant Director manages financial operations for sponsored programs, ensuring compliance, leading staff, and overseeing post-award activities and financial reporting.

The Lab Safety Manager provides leadership in ensuring compliance and safe laboratory environments, manages safety programs, and oversees incident investigation and training.

Lead the School-University Resource Network to develop, manage, and evaluate K-12 professional learning and partnership programs. Oversee strategic planning, grant development and management, budgeting, staff supervision, operations, and stakeholder engagement with school divisions, state agencies, and funders to advance the School of Education's mission.