Jobs at William & Mary

Leads capital budgeting and university-wide financial planning for a portfolio exceeding $600 million. Oversees capital project funding, debt financing, treasury planning, HEETF activities, compliance, forecasting, financial modeling, variance analysis, and scenario planning. Partners with departments and senior leadership to align resources with institutional priorities, evaluate project feasibility, manage risk, and support strategic decisions.

Administers and tracks planned gifts, bequests, estate files, insurance transactions, tangible gifts, and gift planning proposals. Maintains databases, creates reports, analyzes complex documents, audits data accuracy, and develops workflow and tracking systems. Prepares correspondence, agreements, manuals, and reports while responding to donors, trustees, advisors, and university personnel. Uses Excel, Word, CRM systems, and PGCalc to support gift planning administration and compliance.

Provides administrative and operational support for AidData, including office and facilities management, meetings and events, travel coordination, transaction processing, personnel actions, hiring and onboarding, records maintenance, equipment oversight, and fiscal administration. Coordinates with university departments and serves as a primary administrative contact while ensuring compliance with policies and delivering timely customer service.

Audits and processes travel expense reports, business meal reimbursements, direct-bill invoices, and related payments. Ensures compliance with university, state, federal, and accounting policies; validates documentation, resolves discrepancies, supports internal controls, and maintains accurate records. Provides policy guidance and customer service to faculty, staff, students, guests, departments, and vendors while assisting with reconciliations, reporting, and process improvements.

Maintains financial, enrollment, and operational reports; performs budget-to-actual, variance, trend, and reconciliation analyses; develops Power BI dashboards and Excel tools; validates data from enterprise systems; investigates discrepancies; documents reporting logic; communicates findings; and supports process improvements, automation, recurring reporting cycles, and analytical projects.

Teaches applied science and engineering courses, supervises hands-on student projects, mentors learners in engineering design and prototyping, and provides occasional support to the university Makerspace and its staff. The role carries a full-time teaching load and service responsibilities, with instruction focused on areas such as additive manufacturing, advanced fabrication, automation, instrumentation, and characterization.

Tenured Professor of Data Science responsible for conducting internationally recognized, externally funded research in artificial intelligence and data science; teaching undergraduate, master’s, and Ph.D. students; mentoring research; contributing to curriculum development in generative AI and NLP; and providing university service.

Provides administrative and operational support for the VIMS and Batten Advancement team and Executive Director. Responsibilities include calendar and travel coordination, correspondence, meeting and event scheduling, CRM data maintenance, gift processing, mail merges, budget oversight, procurement, vendor payments, office management, and report preparation. The role also supports fundraising activities, constituent list generation, donor visit logistics, and advancement website updates while maintaining confidential records and coordinating internal and external communications.

Provides circulation desk and patron support in an academic library, leads and mentors student employees, and coordinates access services including deliveries, course reserves, stacks maintenance, billing, and collection management. Serves periodically as the person in charge of the building, handling safety, security, opening and closing procedures, emergencies, and facilities coordination. Supports data collection, workflow improvement, events, and departmental operations.

Leads William & Mary Athletics’ department-wide strategy for sports analytics, artificial intelligence, data governance, and technology across 23 varsity sports. The role develops recruiting, roster, performance, academic, financial, and operational analytics; builds dashboards and decision-support tools; advises athletics leadership; establishes responsible AI and privacy practices; and manages staff, budgets, vendors, and university partnerships.

Leads regional and local media relations for William & Mary, including media pitching, spokesperson duties, executive counsel, crisis communications support, media monitoring, analytics, content development, and institutional reputation strategy. The role coordinates media access, prepares university experts for interviews, advises leadership on messaging and reputational risk, oversees monitoring vendors, and serves as an on-call representative during emergencies.

Leads university-wide crisis and emergency communications, including planning, incident response, emergency messaging, media strategies, and reputational risk management. Advises senior leaders, serves as a public information officer and spokesperson, prepares statements and talking points, coordinates communications across campus stakeholders, maintains crisis protocols, and supports strategic communications. The role also manages rotating on-call coverage and staffing coordination.

Supports university makerspace operations through equipment maintenance, troubleshooting, repair, calibration, safety enforcement, and facility administration. Delivers workshops and equipment certifications, mentors student engineers, and provides technical guidance for fabrication, manufacturing, research, capstone, and entrepreneurial projects. Develops procedures, preventive maintenance schedules, documentation, and training materials; assists with procurement, budgeting, inventory, vendor coordination, equipment commissioning, and program improvement.

Provides administrative, fiscal, procurement, scheduling, communications, personnel, and records-management support for a university Military Science department. Responsibilities include coordinating meetings and events, managing budgets and reimbursements, processing purchases, maintaining websites and communications, supporting course registration, handling personnel documentation, and preserving student and departmental records. The role also serves as a primary contact for students, faculty, visitors, campus offices, and external partners.

Provides circulation desk and customer service support in a law library. Checks materials in and out, manages patron records and overdue items, retrieves and shelves materials, processes course reserves, completes filing, handles payments and deposits, and assists patrons with library equipment. The role also supports student assistants, maintains confidentiality, performs data entry, and communicates with patrons and staff.

Manages research and data-collection projects for AidData’s Listening to Leaders program. Responsibilities include maintaining sampling frames, implementing surveys, supervising student research assistants, applying research methodologies, performing quality assurance, contributing to literature reviews and analytics, and drafting research communications under supervision.

Manages high-volume accounts payable, procurement, vendor accounts, reconciliations, cost allocations, financial adjustments, utilities, and accounts receivable. Administers FAMIS work-order financials and timekeeping processes, supports fuel and card programs, resolves vendor and campus financial issues, prepares reports and journals, and provides fiscal guidance to Facilities Operations and university departments.

Provides administrative and programmatic support for donor stewardship, fundraising communications, advisory board engagement, special events, and development operations. Coordinates donor visits, recognition efforts, meetings, events, communications, reports, records, travel logistics, and expense processing. Supports prospect research, board relations, advancement database reporting, and materials that advance fundraising priorities for the School of Computing, Data Sciences, and Physics.

Advise undergraduate students and recent alumni on nationally competitive fellowship opportunities, application strategies, eligibility, recommendations, and application materials. Develop fellowship programming, outreach, communications, digital resources, and promotional content. Plan events, maintain databases and web resources, support faculty review committees, and build partnerships across campus and alumni networks. Manage initiatives such as the Fellowship Ambassador Program and alumni engagement while contributing to broader strategic efforts that strengthen the university’s fellowship culture.

Manages personnel and payroll actions, faculty lifecycle processes, recruitment, student employment, onboarding, records, and compliance for a university School of Education. Coordinates with Human Resources, payroll, academic offices, and other stakeholders; oversees faculty promotion, tenure, contracts, reviews, leaves, and retirements; supports hiring workflows and I-9 verification; maintains confidential records, reports, organizational charts, and tracking systems; and improves administrative policies and processes.