Jobs at Waystone

Supports investment risk oversight for regulated funds by reviewing fund reports, conducting investment manager due diligence, analyzing portfolio risk indicators, preparing regulatory and monthly risk reports, performing liquidity stress testing, monitoring investment compliance limits, and presenting risk analysis to fund boards and risk committees.

Manage a complex portfolio of client entities within a single client relationship, ensuring regulatory compliance and statutory record-keeping. Support board governance (meeting organisation, materials, minutes), corporate lifecycle events and filings, mentor team members, track KPIs, contribute to process improvement and projects, and assist with invoicing and client communications.

Manages fund accounting activities for assigned client portfolios, including NAV calculations, capital activity, trades, reconciliations, expense payments, financial reporting, and audit support. Maintains records under IFRS, GAAP, and internal controls while serving as a daily client and stakeholder contact. The role also resolves discrepancies, prepares fund schedules, liaises with managers and custodians, and supports training of junior team members.

Oversee onboarding and annual due diligence for distribution delegates across AIFM and UCITS management company operations. Monitor delegate marketing materials, maintain distribution records, support regulatory compliance and operational risk management, prepare fund board reports, handle escalations and complaints procedures, and assist with regulatory projects, training, process improvement, and team development.

Monitor and investigate security alerts across cloud and on-premises environments, perform incident detection and response, tune SIEM and security monitoring rules, maintain DLP policies, conduct threat hunting, identify root causes, recommend remediation, and report security metrics. The role collaborates with IT, engineering, audit, compliance, and security teams while improving SOC playbooks, tools, and processes.

Leads corporate services delivery across client portfolios, overseeing technical accounting, financial reporting, taxation, regulatory filings, controls, governance and client relationships. Manages team leaders and staff, drives process improvements, ensures regulatory and operational compliance, supports business growth, and may act as a director of client companies. The role requires strong accounting expertise, stakeholder management, professional judgment and leadership in a regulated financial-services environment.

Leads corporate secretarial and governance services across Ireland and Luxembourg. Oversees operating models, controls, regulatory filings, service quality, billing governance, client relationships, technology-enabled improvements, risk remediation, and management information. Directs cross-jurisdictional teams, develops senior leaders, manages escalations, supports commercial growth, and drives recruitment, succession planning, performance management, and continuous improvement in a regulated funds environment.

Manage ETF capital markets activity across authorised participants, market makers, exchanges, and investment managers. Lead ETF launches from product design through listing and first-day trading, oversee liquidity and settlement arrangements, monitor spreads and trading metrics, and support complex institutional trades. Develop analytics and reporting for liquidity, AP performance, iNAV quality, and primary-market activity. Provide capital markets expertise for partner support, education, due diligence, pitches, and European ETP market intelligence.

Leads corporate secretarial and governance services across Ireland and Luxembourg. Owns the function’s strategy, operating model, controls, service quality, billing governance, technology improvements, client relationships, and regulatory delivery. Oversees board support, statutory records, filings, risk remediation, KPIs, management information, and operational performance. Develops senior leaders and high-performing teams through recruitment, succession planning, coaching, and performance management while ensuring compliant, consistent, and efficient service delivery.

Directs AEOI compliance services for complex client portfolios, serving as FATCA responsible officer and primary contact for tax authorities. Oversees FATCA and CRS due diligence, regulatory updates, internal controls, documentation reviews, reporting, and board presentations. Leads and develops Associate teams, manages performance and workloads, supports projects and business development, and ensures regulatory requirements are met. Frequent international travel and strong Microsoft Office and information management skills are required.

Performs AML and investor-services activities for mutual, hedge, and private equity funds. Reviews KYC and incorporation documents, conducts sanctions and PEP screenings, completes customer due diligence, researches investors, prepares money movement notifications and wire instructions, resolves queries, and maintains regulatory procedures. The role also supports quality analysis, reporting, client communication, project work, and regulatory compliance while working rotational shifts.

Draft and finalize accurate minutes for Cayman Islands-domiciled fund meetings. Capture deliberations, decisions, and action items; manage reviews, version control, execution documentation, secure filing, trackers, and stakeholder queries. The role requires strong written English, governance or company secretarial experience, attention to detail, confidentiality, organization, and proficiency with Microsoft Office and board or document management systems.

Business Manager supporting Operations leadership through operational transformation, performance reporting, governance, process improvement, and cross-functional delivery. The role identifies operational issues, defines KPIs, builds MI and executive reporting, manages initiatives and risks, strengthens controls, and drives actions to completion. It requires strong stakeholder influence, analytical judgment, documentation, and project discipline, with a practical focus on improving accountability, efficiency, and decision-making across financial services operations.

Supports North American sales leadership through market and opportunity analysis, CRM data maintenance, trend and cohort analysis, sales planning, campaign analytics, reporting, and process improvement. Uses Salesforce, revenue data, market data, Excel, Power BI, and HubSpot to generate commercial insights, improve data integrity, track performance, and support revenue growth initiatives. Partners with senior stakeholders across Sales, Product, and Finance in a financial services environment.

Manages a portfolio of clients with complex structures, maintaining relationships and completing annual filings, tax forms, FATCA/CRS documentation, AEOI reports, and client requests. Supports onboarding, compliance procedures, database projects, accounts receivable monitoring, document reviews, inbox management, and operational transitions. Maintains accurate records in Waystone Tracker and DocuSign, prepares board reporting, and supports senior team members while ensuring adherence to applicable regulations and internal processes.

Manages Cayman office facilities, front-of-house services, vendors, budgets, office policies, health and safety, access control, building relations, business continuity, and workplace events. Provides executive assistant support to senior leaders, including complex calendar and meeting coordination, expenses, correspondence, events, and regulatory registration. Oversees facilities staff and supports operational initiatives, process improvements, invoices, space planning, supplies, and office logistics.

Manage accounting records and fund administration for large alternative investment portfolios. Review management accounts, NAV calculations, reconciliations, financial statements, and supporting schedules under IFRS and UK GAAP. Prepare Board packs, liaise with clients, investment managers, auditors, tax agents, depositaries, and brokers, and ensure operational controls and deadlines are met. Mentor junior staff, oversee their work, maintain procedures, and support projects and continuous improvement initiatives.

Leads global relationship management for administration-solutions clients, overseeing client satisfaction, executive engagement, account planning, commercial growth, cross-selling, profitability, escalations, and service coverage. Builds consistent relationship-management programs across regions and products, supports business development activities, monitors KPIs and service creep, communicates regulatory and client needs internally, and manages the relationship-management team. Requires extensive investment-funds and fund-administration experience, strong stakeholder skills, and financial-services expertise.

Supports the ITC team with client service, FATCA and CRS documentation, annual filings, due diligence checks, database updates, accounts receivable monitoring, onboarding, AEOI reporting, and DocuSign processing. The role maintains client and stakeholder communications, tracks documentation and deadlines, assists with procedures and board materials, and provides general administrative support while developing knowledge of international tax compliance requirements.

Develop and maintain Appian applications, including interfaces, process models, records, integrations, and configurations. Translate business requirements into technical solutions, perform testing, troubleshoot defects, and support production systems. Participate in Agile ceremonies, estimation, planning, governance, audit activities, and continuous improvement. Collaborate with business stakeholders and technical teams to deliver secure, scalable, performant, and maintainable solutions. Platform administration, environment management, and infrastructure monitoring are excluded from the role.