Jobs at Virtua Health

Provides advanced administrative and office support to senior leaders, including calendar and meeting coordination, correspondence, reports, presentations, travel arrangements, invoice and expense monitoring, budget and payroll assistance, records management, and confidential information handling. Troubleshoots office workflow issues, supports events and special projects, adapts procedures, and leads or trains other administrative staff as needed.

Provides advanced administrative and office support, ensuring smooth department operations. Responsibilities include scheduling, correspondence, meeting coordination, visitor and phone screening, expense and invoice monitoring, report and presentation preparation, budget and payroll assistance, confidential records management, event and special-project support, and training or leading clerical staff. The role also adapts office procedures, resolves workflow issues, and supports internal and external customers.

Negotiate, manage, and execute supply contracts, service agreements, and purchases across multiple facilities. Lead bid processes, implement contract configuration changes, perform market research, drive utilization improvements and cost savings, manage vendor relationships and performance reviews, and resolve invoice discrepancies and accruals while collaborating with internal stakeholders.

Manages hospital or divisional financial operations, annual operating budgets, financial and statistical reporting, month-end close, forecasting, and budget-to-actual analysis. Identifies financial improvement opportunities, supports business evaluations, educates department managers, and presents results to leadership. Provides direct support to the AVP of Finance and assumes those responsibilities when needed. Grant budgeting, expense tracking, grantor reporting, and compliance support are preferred.

Maintains and optimizes Workday HR and payroll systems, including business processes, integrations, data validation, conditional rules, reporting, dashboards, and release updates. Troubleshoots user issues, ensures report security and data integrity, maps processes, recommends enhancements, and trains HR and Payroll users. Documents procedures, supports system users, and shares HR technology best practices with leadership.

Prepares monthly and annual GAAP-compliant financial statements, analyzes budgets, revenue, expenses, cash flow, and balance sheets, and supports regulatory reporting, audits, budgeting, capital expenditure analysis, and special finance projects. Collaborates with operational leaders, auditors, finance managers, and staff to improve financial analysis standards and documentation.