Jobs at Vi Living

Manages business office operations for a senior living community, including accounts payable and receivable, payroll processing, credit card reconciliation, employee records, expense reports, and front desk supervision. Supports department directors and the Executive Director with financial, human resources, compliance, and administrative functions while ensuring adherence to organizational policies and procedures.

Coordinates reception, administrative operations, events, schedules, office inventory, invoices, budgets, and marketing communications for a senior living community. Welcomes visitors, manages calls and lead distribution, supports marketing and sales staff, updates digital content, prepares newsletters and promotional materials, and redirects resident inquiries. Requires strong organization, communication, proofreading, multitasking, hospitality, and Microsoft Office skills.

Leads sales and marketing for Independent Living residences, driving occupancy growth, lead generation, referrals, advertising, events, and sales performance. Develops marketing plans, manages promotional budgets, coaches the sales team, builds local referral relationships, and partners with executive leadership to achieve community goals. Represents the senior living community at networking and outreach events while delivering a professional, welcoming experience to prospective residents and families.

Leads core accounting and financial close governance, ensuring accurate, timely reporting, reconciliations, journal entries, internal controls, GAAP compliance, and audit readiness. Oversees accounting Centers of Excellence, resolves complex accounting issues, drives process improvements, manages entity relationships, and leads accounting teams through hiring, coaching, performance management, and accountability.

Leads supplier contract development, negotiation, execution, and compliance for construction, renovation, and plant operations. Manages sourcing events, RFIs, RFPs, bidding, reverse auctions, vendor relationships, pricing analysis, contract documentation, and stakeholder communications. Identifies opportunities to expand vendor participation, improve procurement processes, and optimize costs. Requires strong contract negotiation, construction sourcing, vendor management, analytical, and communication skills, plus proficiency with business systems such as Salesforce or Ariba.

This 12-week, full-time procurement internship supports vendor research and selection, purchase order and invoice tracking, pricing analysis, cost-savings opportunities, business cases, dashboards, and special projects. The intern will collaborate with leadership, participate in professional development, and present project outcomes to senior leadership. Candidates should be pursuing a degree in supply chain management, business, healthcare administration, or a related field and be available 40 hours weekly.

Process and review complex multi-state payrolls, ensuring tax and regulatory compliance. Reconcile payroll to the general ledger, manage tax accounts, resolve payroll and accounting issues, prepare reports, support billing and audits, and maintain controls and documentation. Serve as a payroll subject matter expert, mentor team members, handle escalated inquiries, improve processes, and support system implementations and Payroll Manager functions.

Provides clerical and administrative support to the Administration department, including phone coverage, filing, document retrieval, communication drafting, meeting and travel scheduling, minute-taking, office supply and equipment coordination, and department event planning. The role also assists with community event filming, responds to administrative inquiries, and supports the receptionist area as needed.

Coordinates Personal Care and Memory Care staff schedules, ensures staffing coverage, manages call-outs and time-off requests, tracks attendance, corrects timecards, supports payroll processing, and assists nurse management with administrative tasks. The role may also fill open caregiver shifts and requires effective communication, basic computer skills, flexibility for weekend and evening hours, and a courteous approach to residents and staff.

Leads enterprise digital marketing strategy, website and SEO programs, paid search, conversion optimization, marketing technology, analytics, and digital customer journeys. Oversees digital roadmaps, insourcing plans, vendors, performance measurement, and cross-functional initiatives supporting lead generation and business growth. Manages and develops the digital marketing team while establishing governance, data integrity, and scalable operating processes.

Full-time interns will support marketing and sales systems projects, develop business cases, coordinate milestones with managers, create rollout plans with IT and business users, and evaluate project outcomes. The program includes mentorship, professional development, cross-functional collaboration, and a final presentation to senior leadership. Candidates must be pursuing a bachelor’s degree, work 40 hours weekly for 12 weeks, and apply AI to improve or automate processes.

The Staffing Coordinator plans and oversees staffing for a skilled nursing facility. Responsibilities include determining staffing needs, developing strategies, preparing schedules, ensuring regulatory compliance, supporting recruitment and training, maintaining staffing reports, reporting vacancies and scheduling issues, and coordinating with payroll to verify employee details and hours.

Provides technical support to residents and staff for computers, mobile devices, printers, VoIP phones, and other equipment. Assists with service requests, work orders, device setup, equipment deployments, computer refreshes, IT documentation, inventory, audiovisual setups, and campus technology projects while gaining hands-on exposure to IT operations and system maintenance.

Directs sales and marketing for a new senior living community, overseeing occupancy development, lead generation, advertising, referrals, events, budgets, CRM data, and sales performance. Leads hiring, training, coaching, evaluation, compensation, and employee relations for the marketing and sales team. Collaborates with development managers, owners, leadership, residents, and community partners while maintaining brand, regulatory, and company standards.

Part-time receptionist for a senior living community. Answers and transfers incoming calls, provides information and assistance to residents, staff, guests, and vendors, and performs assigned clerical duties. The position includes working every other weekend and offers PTO and an Employee Assistance Program.

Implements, maintains, integrates, monitors, and optimizes business systems. Diagnoses root causes, resolves incidents, leads upgrades and complex projects, and develops automation and AI-enabled solutions. Translates business needs into secure, scalable technical solutions while ensuring documentation, governance, privacy, testing, and responsible AI compliance. Advises stakeholders, evaluates emerging technologies, and drives continuous improvement across the business systems portfolio.

Directs marketing, sales, and community outreach for a senior living community to maximize occupancy and revenue. Manages inquiries, tours, follow-up, lead tracking, sales closing, community events, seminars, networking, advertising, public relations, and weekly performance reporting. Partners with management on growth strategies and maintains accurate lead-management records.

Graphic Design Interns support print, digital, presentation, brand campaign, and email design projects. Responsibilities include developing concepts, preparing production-ready files, optimizing digital imagery, creating responsive HTML and CSS email layouts, incorporating feedback, conducting quality control, and collaborating with marketing partners. Interns must be pursuing a related bachelor’s degree, demonstrate design experience and portfolio work, and be proficient in Adobe Creative Cloud and Microsoft Office.

The Accounting Director oversees onsite accounting, billing, financial reporting, reconciliations, and resident and vendor financial matters for a senior living community. The role coordinates with centralized finance teams and regional leadership, resolves billing issues, supports department heads, contributes to prospective resident financial qualification and closing activities, and ensures financial accuracy, compliance, and operational continuity.

Provides front-desk coverage for an independent living and rehabilitation center. Greets residents, visitors, and staff; manages phones, visitor traffic, deliveries, packages, and communication records; monitors emergency and security systems; coordinates responses; maintains logs and administrative records; and provides clerical support. Requires flexible on-call availability, including days, evenings, and weekends.