Jobs at Venable LLP

Provides administrative and litigation support to legal staff, including preparing correspondence, pleadings, court filings, witness and trial binders, deposition materials, and exhibits. Manages billing entries and records, calendars, travel, client files, document integrity, and electronic filing notifications. Requires litigation law firm experience, advanced Microsoft Word and Office skills, familiarity with PACER and court ECF systems, document management expertise, strong proofreading, transcription, organizational, communication, and multitasking abilities.

Serves as the IP Operations subject-matter expert for complex trademark and patent portfolio intakes, transfers, docketing, audits, and data validation. Reviews prosecution histories, deadlines, ownership information, correspondence, and matter data; coordinates with legal teams, clients, counsel, and internal departments; manages onboarding and transfer projects; prepares reports and correspondence; supports docketing teams; and leads remediation, quality assurance, and docket hygiene initiatives.

Serves as the intellectual property operations expert for complex trademark and patent portfolio intakes, transfers, docketing, audits, and data validation. Reviews prosecution histories, deadlines, ownership data, correspondence, and file completeness; coordinates with clients, attorneys, foreign counsel, and internal departments; establishes matters, supports filings, prepares transfer materials and reports, resolves discrepancies, and maintains accurate docket records. Requires strong knowledge of U.S. and foreign IP procedures, high-volume project management, and exceptional attention to detail.

Serves as the IP Operations subject-matter expert for complex trademark and patent portfolio intakes, transfers, docketing, audits, and data validation. Reviews prosecution histories, deadlines, correspondence, ownership information, and file completeness; coordinates with clients, counsel, and internal departments; manages onboarding and matter-closing activities; prepares transfer reports and correspondence; supports docketing teams; and leads remediation, quality assurance, and docket hygiene initiatives.

Provides comprehensive administrative and litigation support to legal staff, including preparing correspondence and legal documents, organizing witness and trial binders, coordinating depositions, managing court e-filing notifications, processing billing and expenses, proofreading, scheduling, maintaining calendars, conducting research, and preparing court filings. Requires litigation practice experience, strong Microsoft Office and document-management skills, knowledge of PACER and ECF systems, and exceptional attention to detail.

Supports attorneys and clients with international patent filings throughout the application lifecycle. Responsibilities include filing PCT, national stage, and direct foreign applications; preparing formal documents; tracking statutory deadlines; coordinating with foreign associates; responding to official actions; and maintaining electronic foreign files. The role requires at least three years of patent foreign filing experience and familiarity with IP practice management and docketing systems, with ePCT, Inprotech, and CPi experience preferred. The position is fully remote.

Provides comprehensive administrative support to corporate attorneys by managing calendars, communications, client and matter files, engagement letters, billing processes, documents, travel, and action items. The role coordinates with clients, attorneys, billing teams, and administrative colleagues; supports SDAT filings; maintains confidentiality; and improves practice workflows. Strong organization, proofreading, communication, judgment, and client service skills are essential.

Supports and administers research and knowledge-services technology platforms, electronic resources, workflows, permissions, reporting, and data validation. Troubleshoots system issues, coordinates vendor and IT escalations, supports upgrades and implementations, performs UAT, maintains dashboards and operational documentation, and improves resource discovery and workflow processes. Collaborates with research teams and stakeholders on technology use cases, pilots, training, adoption feedback, and testing.

Supports administration, optimization, troubleshooting, and continuous improvement of research and knowledge technology platforms. Manages configurations, permissions, workflows, reporting, data validation, system upgrades, migrations, UAT, documentation, and vendor escalations. Maintains dashboards and operational reports, performs data cleanup and reconciliation, supports research-tool discovery, and collaborates with business and IT teams on pilots, training, adoption feedback, and workflow testing.

Provides administrative billing support for assigned attorneys and clients, including time capture, prebill review, billing submissions, matter setup, e-billing coordination, dispute resolution, accruals, budgets, collections support, payment application, and client communications. Maintains billing records, verifies rates and billing inputs, resolves billing issues, and ensures compliance with firm and client guidelines and deadlines.

Supports and administers research and knowledge technology platforms, including configurations, permissions, workflows, reporting, data validation, troubleshooting, and vendor escalations. Participates in system upgrades, migrations, implementations, UAT, documentation, and change management. Maintains dashboards and operational reports, performs data cleanup and reconciliation, supports research-resource discovery, and collaborates on technology pilots, training, adoption feedback, and workflow testing.

Provides litigation docketing and calendaring services, independently calculating deadlines for litigation, bankruptcy, agency, state, federal, and appellate matters. Ensures compliance with calendaring procedures, researches court and agency rules, supports attorneys and staff, prepares reports, performs quality assurance, analyzes data, delivers training, and leads departmental projects and workflow coordination.

Provides litigation docketing and calendaring services across regional offices, independently calculating court and agency deadlines, researching rules, maintaining docket entries, preparing reports, supporting attorneys and legal staff, and conducting quality assurance. The role also assists with training, workflow coordination, data analysis, and department projects while ensuring compliance with calendaring procedures and minimizing missed-deadline risk.

Provides litigation docketing and calendaring services for firm matters, including calculating deadlines, researching court and agency rules, maintaining docket entries, preparing reports, supporting attorneys and staff, conducting quality assurance, delivering training, and leading department projects. The role requires extensive knowledge of litigation procedures and deadline computation across state, federal, appellate, and agency matters.

Provides comprehensive administrative support to attorneys in a commercial litigation practice. Responsibilities include preparing correspondence, witness and trial binders, deposition logistics, court eFiling notifications, exhibits, calendars, travel arrangements, client document files, proofreading, editing, and professional communication with attorneys, clients, staff, courts, and external contacts.

Designs, implements, governs, and optimizes enterprise Microsoft 365 collaboration platforms, including Teams, SharePoint Online, OneDrive, Purview, and Copilot. Establishes architecture standards, configuration playbooks, classification and labeling models, licensing strategies, and migration plans for on-premises file shares. Partners with IT leadership, business stakeholders, and executives to implement the firm’s M365 strategy in a regulated legal environment.

Designs, implements, and governs enterprise Microsoft 365 collaboration platforms, including Teams, SharePoint Online, OneDrive, and Purview. Establishes architecture standards, configuration playbooks, classification and data-handling frameworks, and migration strategies for on-premises file shares. Evaluates Microsoft capabilities, supports Copilot strategy, maps licensing to business value, and communicates technical recommendations to executives and legal stakeholders.

Designs, implements, governs, and optimizes enterprise Microsoft 365 collaboration platforms, including Teams, SharePoint Online, OneDrive, Purview, and Copilot. Establishes architecture standards, configuration playbooks, data classification and labeling practices, licensing strategies, and migration plans for on-premises file shares. Partners with executives, legal stakeholders, and IT leadership to implement the firm’s M365 strategy in a regulated environment.

Support and mature the firm's enterprise data governance program across Microsoft 365 and SaaS platforms. Responsibilities include administering retention, classification, DLP, eDiscovery, legal hold, information protection, access reviews, data lifecycle processes, audits, investigations, and compliance activities. The role troubleshoots permissions, search, migration, and integration issues, identifies automation opportunities, and coordinates between technical teams and business stakeholders.

Leads regional marketing and business development strategy for Venable’s California offices. Advises firm and attorney leadership, develops client and market growth plans, oversees pitches and proposals, builds strategic relationships, raises regional visibility, and manages a regional marketing team. The role uses market data, CRM and e-marketing technology, and cross-office collaboration to drive revenue growth, client development, referrals, and operational effectiveness.