Jobs at VaVa Virtual Assistants

Develop, maintain, migrate, and secure client websites, primarily using WordPress. Build front-end interfaces and PHP backends, manage ecommerce platforms, implement automations and integrations, optimize SEO and analytics, and provide ongoing technical support. The role requires managing multiple client projects, communicating technical information clearly, documenting work, and collaborating with designers and other contractors.

Develop and execute social media, email, paid advertising, automation, CRM integration, SEO/AEO, and funnel strategies for multiple clients. Analyze campaign performance, report actionable insights, manage workflows and timelines, conduct audience research, create marketing content, and provide strategic recommendations. The role requires strong client ownership, communication, analytics, and familiarity with marketing technology and AI tools.

Serves as a strategic partner to founders and executives by managing priorities, filtering decisions, translating vision into organizational action, preparing high-stakes meetings, synthesizing business reporting, coordinating stakeholders, identifying risks, supporting planning and resource allocation, drafting executive communications, managing confidential information, and leading special projects. The role also owns client satisfaction and evaluates whether engagements continue to meet evolving executive needs.

Manage content strategy and production across social platforms for multiple clients: create and edit graphics and short-form video, write captions and scripts, schedule content, engage communities, analyze performance, and maintain brand assets and calendars. Communicate with clients and manage timelines to ensure high-quality deliverables.

Manage full-cycle bookkeeping for multiple clients: set up accounts, transact and reconcile, run month-end close, prepare financial statements, process AP/AR and payroll, maintain organized records, apply automation, and communicate proactively with clients while protecting data privacy.

Serve as a client's operational lead: audit workflows, design systems and SOPs, manage projects and teams, optimize tools and automations, protect confidential information, coordinate launches and scheduling, and provide clear operational visibility to improve business efficiency.

Provide high-touch remote executive support: manage inboxes and complex calendars, coordinate meetings and travel, prepare presentations and reports, maintain CRMs and project tools, conduct research, draft communications, handle confidential information, and proactively own client satisfaction as an independent contractor.

Responsible for recruiting top talent for contractors, enhancing engagement, supporting organizational culture, and maintaining administrative records.

Full-time remote Sales Account Executive responsible for sourcing and qualifying leads, managing full sales cycle, preparing proposals, closing deals, maintaining CRM records, tracking sales metrics, and coordinating handoffs to onboarding while contributing to sales process improvements.

Full-time remote sales role owning the full sales cycle for a virtual assistant agency: source and qualify leads, manage proposals and negotiations, close deals, maintain CRM/pipeline data, and coordinate handoffs to onboarding while providing feedback to optimize sales processes.

Remote Sales Account Executive responsible for sourcing and qualifying leads, managing the full sales cycle from outreach to close, preparing proposals and contracts, maintaining CRM and sales metrics, collaborating with the core team for onboarding, and improving sales processes to meet revenue targets.

Manage full sales cycle for a virtual assistant agency: source and qualify leads, present proposals, negotiate and close deals, maintain CRM and sales metrics, hand off clients to onboarding, and contribute to process and playbook development while meeting revenue targets.

Full-cycle sales role for a virtual assistant agency: source and qualify leads, manage proposals and negotiations, close deals, maintain CRM and pipeline data, and collaborate with the Core Team to ensure smooth handoffs to onboarding while meeting sales targets and improving processes.

The Sales Support Executive Assistant manages client relationships, provides administrative support, tracks leads in a CRM, and ensures client satisfaction with high-quality service.

The Lead Generation Assistant manages client relationships, conducts lead research, initiates contacts, coordinates sales calls, and reports performance metrics.